Human Resources & Recruiting Coordinator

Essential Responsibilities

• Recruitment & Talent Acquisition
• Partner with management to execute recruiting strategies for internal and contingent staffing positions.
• Manage job postings through the Applicant Tracking System (ATS).
• Source candidates through job boards, professional networks, industry associations, referrals, and other recruiting channels.
• Screen resumes and evaluate candidates against position requirements.
• Conduct phone, virtual, and in-person interviews.
• Cook up interviews with hiring managers and client representatives (Internal construction management and contingent workforce).
• Cook up candidate pipelines and ensure timely follow-up throughout the recruiting process.
• Prepare candidate summaries and recommendations for management review.
• Onboarding & Employee Administration
• Cook up new hire onboarding activities and documentation.
• Ensure completion and accuracy of all onboarding paperwork.
• Keep employee records and HRIS data up-to-date.
• Track required certifications, licenses, and training records.
• Keep personnel files and employee records tidy.
• Audit employee files for completeness and compliance.
• Track required documentation and follow up on missing items.
• Keep onboarding documentation completed and properly maintained.
• Compliance & Recordkeeping
• Maintain personnel files and employee records.
• Audit employee files for completeness and compliance.
• Track required documentation and follow up on missing items.
• Keep onboarding documentation completed and properly maintained.
• Performance Management
• Track performance review schedules and deadlines.
• Follow up with managers regarding outstanding evaluations.
• Maintain performance review documentation and reporting.
• Employee Relations & Communication
• Serve as a point of contact for employee inquiries.
• Assist in resolving employee concerns and workplace issues.
• Draft professional communications to employees and leadership.
• Support employee engagement initiatives and company programs.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum 3–5 years of Human Resources and/or Recruiting experience.
• Experience conducting interviews and evaluating candidates.
• Experience working with Applicant Tracking Systems (ATS) and HRIS platforms.
• Strong written and verbal communication skills.
• Strong organizational and follow-up skills.
• Proficiency in Microsoft Office Suite.
• Experience supporting contingent staffing, professional services, engineering, construction management, or project management organizations. (Preferred)
• Experience with JazzHR, Paychex, or similar systems. (Preferred)