Human Resources Manager

About the Role

VIGILINT is a unique medical operations company providing advisory, planning, logistics, medical operations, and crisis management services to high-net-worth individuals, Fortune 500 companies, and government clients. The Human Resources Manager serves as a hands-on generalist, dedicating approximately 50% of the role to day-to-day administration and execution of Human Resources operations. This position manages and administers HR functions, including compliance, onboarding & offboarding, employee relations, leadership development, organizational design, and workforce planning. The HR Manager establishes and executes scalable HR programs, mitigates organizational risk, ensures operational excellence, and fosters an employee-centered culture while partnering closely with leadership to develop and execute human capital strategies supporting organizational growth.

Responsibilities

• Lead the organization's Human Resources function as a hands-on HR Manager, providing direction and oversight.
• Provide HR administrative support and serve as a trusted advisor to leadership regarding workforce planning, organizational effectiveness, employee engagement, and HR strategy.
• Execute HR initiatives aligned with organizational goals and long-term business growth.
• Manage the Talent Acquisition Manager.
• Partner with PEO to manage multi-state HR compliance and ensure compliance with federal, state, local, and government contracting employment regulations.
• Develop and maintain HR policies, Standard Operating Procedures (SOPs), employee handbooks, and employment practices to reduce legal and operational risk.
• Partner with external employment counsel on litigation support and regulatory compliance.
• Maintain EEO-1, VETS-4212, and other required annual regulatory reporting.
• Partner with leadership on department restructuring initiatives and workforce alignment efforts to improve operational effectiveness.
• Assist in developing organizational structures, succession planning initiatives, and knowledge management strategies.
• Conduct complex employee relations matters, workplace investigations, disciplinary actions, and conflict resolutions.
• Ensure consistent application of employment policies while maintaining compliance and organizational fairness.
• Provide guidance to leadership regarding employee performance, documentation, corrective actions, and terminations.
• Assist with recruitment, partnering with the Talent Acquisition Manager and leadership to develop and execute hiring strategies.
• Process onboarding for new employees, including background checks, IT credentials, drug/alcohol testing, welcome letters, Deltek training, Costpoint timekeeping, and expense reporting.
• Facilitate new hire orientations.
• Partner with PEO to support employee benefit programs, including medical, dental, vision, retirement, disability, workers' compensation, FMLA, ADA accommodations, COBRA, and leave administration.
• Conduct preliminary semi-annual and annual ACA eligibility audits.
• Ensure employees complete benefit elections on time and coordinate with the PEO to resolve enrollment issues.
• Manage employee Qualifying Life Events (QLEs) by verifying eligibility and submitting approved benefit changes to the PEO.
• Analyze benefit offerings with COO during renewal periods and recommend cost-saving initiatives while maintaining competitive employee offerings.
• Compute monthly Paid Time Off (PTO) accruals, company-paid holidays, and balances while ensuring policy compliance.
• Administratively manage performance management programs to promote accountability and employee growth.
• Manage development initiatives and succession planning efforts.
• Facilitate company-wide training initiatives and learning management programs.
• Coach managers on performance management, employee development, corrective actions, and leadership effectiveness.
• Oversee HRIS administration, personnel records, document management, and HR reporting.
• Own the offboarding process, including systems access, exit letters, and notifying key stakeholders.
• Answer frequently asked questions from employees regarding standard policies, benefits, and hiring processes.
• Perform administrative and recordkeeping tasks related to staff changes, including layoffs, resignations, terminations, and leaves of absence.
• Ensure confidentiality and integrity of employee records.
• Develop HR metrics and analytics to support VIGILINT.
• Continuously improve HR processes through automation, standardization, and operational efficiencies.
• Serve as a backup to processing payroll.
• Perform other duties as assigned.

Requirements

• High school diploma or equivalent required; Associate degree or higher preferred.
• Minimum of 5 years of progressive Human Resources experience.
• Minimum of 2 years of HR leadership or management experience.
• Experience providing HR administrative support for an organization.
• Prior military service or experience supporting the U.S. Department of Defense (DoD), federal government, or government contracting environment strongly preferred.
• Experience supporting deployed personnel, contingency operations, or medically related work environments is highly desirable.
• Experience administering payroll, benefits, employee relations, compliance, and performance management.
• Experience partnering with executive leadership on strategic initiatives.

Skills

• Extensive knowledge of federal and multi-state employment laws and regulations.
• Strong understanding of FLSA, FMLA, ADA, OFCCP, Title VII, COBRA, ERISA, ACA, and OSHA.
• Knowledge of compensation strategy, benefits, payroll, and HR analytics.
• Excellent leadership, communication, coaching, and conflict resolution skills.
• Strong analytical and problem-solving abilities.
• Ability to maintain strict confidentiality while exercising sound judgment.
• Experience utilizing HRIS, payroll systems, applicant tracking systems, and Microsoft Office Suite.
• Ability to manage multiple priorities in a fast-paced environment.
• Must be a US citizen.

Benefits

• Fully paid health, dental, and vision insurance.
• Short-term and long-term disability insurance.
• AD&D insurance.
• Healthcare Flexible Spending Plan.
• 401(k) with matching.
• Paid time off.