Human Resources Leave & Operations Specialist (MPL)

Essential Functions

• Leave Administration (70%)
  • Process, coordinate, and track leave of absences (including FMLA and short/long-term disability).
  • Act as the first point of contact for all leave and ADA questions and processing, including effectively communicating leave and return-to-work requirements.
  • Maintain all necessary leave and ADA documentation in accordance with federal/state regulations and firm policies.
  • Work with third-party vendors, and state leave programs, to process leave and ADA communications.
  • Communicate status/updates to necessary individuals via email and/or phone.
  • Cookordination with employees and managers to manage return-to-work processes and transitions.
  • File third-party leave documentation in confidential personnel or leave folders in a timely manner.
  • Enter leave time/pay into the tracker, HRIS, and coordinate with the payroll team regarding pay and benefits related to a leave of absence.
  • Support workers’ compensation administration, including intake of claims, coordination with carriers and internal partners, tracking claim status, and maintaining required documentation.
• HR Operations (25%)
  • Administer and maintain HR systems to ensure accurate employee data, reporting, and compliance.
  • Conduct new hire audits (including periodic audits of existing employees) to ensure accurate setup, documentation, and system entry; report findings to the HR Supervisor.
  • Support internal transfer processes, including coordination of documentation, system updates, and communication with stakeholders.
  • Maintain compliance with federal, state, and local labor law posting requirements.
  • Administer service award and retirement milestone processes, including tracking eligibility and coordinating notifications.
  • Complete and maintain payroll checklists to support accurate and timely payroll processing.
  • Monitor and reconcile PTO and sick/safe time balances, including negative balances and state-specific usage requirements.
  • Process and respond to verifications of employment in a timely and confidential manner.
  • Prepare, review, and reconcile HR reports related to leaves, timekeeping, and compliance.
  • Identify process gaps and recommend improvements to enhance efficiency, accuracy, and compliance.
  • Partner with HR leadership, Payroll, and other internal teams to resolve discrepancies and support operational needs.
• General and Administrative (5%)
  • Perform other duties as assigned.

Competencies

• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.
• Strong professional, independent thinking skills with strength in problem solving and the ability to offer constructive opinions and creative solutions.
• A team player who motivates and educates other team members.

Work Environment & Physical Demands

• This job operates in a professional office environment.
• The role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter.
• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position.

Benefits & Compensation

• Medical, dental, and vision health plans.
• Medical savings accounts.
• Firm-provided Employee Assistance Program (EAP), Wellness Program, and Caregiving Support Concierge Services.
• Employer-paid life insurance and AD&D.
• Short- and long-term disability benefits.
• Generous paid time off for holidays, vacation, bereavement, jury duty, and paid leave for sick and safe time, parental, and military.
• Excellent work-life programs, including service bonuses, back-up child, elder, and pet care, and an employee discount program.
• The salary range for this role is $60,000 – $75,000.

EEO Statement

• Stinson LLP is an equal employment opportunity (EEO) employer. We encourage qualified minority, female, veteran, disabled, and other diverse candidates to apply to be considered for open positions.
• We offer a competitive compensation and benefits package.
• We conduct criminal background checks on all individuals offered employment.
• Information gathered through applicant voluntary self-identification will be used for statistical reporting and to measure the effectiveness of our EEO outreach efforts.
• All information is requested on a voluntary basis and will be kept confidential.
• We will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.