Human Resources - HR Coordinator

New Hire Onboarding & Orientation

• Coordinate the onboarding process from offer acceptance through employee start date.
• Monitor completion of pre-employment requirements, including background checks, drug screens, and onboarding documentation.
• Communicate hiring clearance and onboarding status updates to branch leadership.
• Cook up employee start dates and onboarding logistics.
• Facilitate the Human Resources portion of new hire orientation via Microsoft Teams.
• Process and maintain Form I-9 documentation in compliance with federal requirements.

Employee Records & HR Administration

• Create, maintain, and audit personnel files and employee records.
• Process employee data changes within Dayforce, including job, compensation, organizational, and personal information updates.
• Ensure employee records are accurate, complete, and maintained in accordance with company policies and applicable regulations.
• Support HR compliance initiatives and recordkeeping requirements.

Employee Support & HR Operations

• Monitor the HR inbox and respond to routine employee and manager inquiries.
• Escalate complex employee relations, benefits, leave of absence, payroll, or compliance matters to appropriate HR team members.
• Provide exceptional customer service while maintaining confidentiality and professionalism.

Compliance & Program Administration

• Administer the quarterly random drug screening program by:
• Requesting random selection lists from the vendor.
• Preparing and distributing chain-of-custody documentation.
• Monitoring test completion and results.
• Maintain tracking and reporting records.
• Respond to state unemployment claims and requests for separation information.
• Afford assistance with audits, compliance reporting, and other HR-related projects as assigned.