Human Resources & Employee Housing Coordinator

About the Role

The HR & Employee Housing Coordinator provides day-to-day support for Human Resources while coordinating all aspects of employee housing. This position plays an important role in creating a smooth employee experience, from onboarding and arrival through housing assignments and eventual departure.

Responsibilities

Human Resources

• Coordinate the employee onboarding process from offer through start date.
• Prepare and send employment-related documents.
• Initiate, track, and follow up on background checks.
• Coordinate new-hire paperwork, onboarding, and orientation.
• Maintain accurate and confidential employee records and personnel files.
• Assist with I-9 documentation and other required employment paperwork.
• Support employment verifications and other employee requests.
• Assist the HR team with administrative tasks, projects, and other HR needs as they arise.

Employee Housing

• Coordinate all employee housing arrivals and departures.
• Manage room assignments, check-ins, check-outs, and key distribution.
• Maintain accurate housing rosters and occupancy records.
• Track housing inventory, including furniture, supplies, keys, and other assigned items.
• Conduct biweekly housing inspections and document findings and required follow-up.
• Submit and track maintenance tickets and coordinate repairs as needed.
• Communicate housing expectations, policies, and procedures to employees.
• Assist with housing-related concerns and escalate issues when appropriate.
• Coordinate with internal departments, vendors, and other partners as needed.
• Help ensure employee housing remains clean, safe, organized, and properly maintained.

Requirements

• Previous experience in Human Resources, employee housing, hospitality, or an administrative/coordination role preferred.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Ability to handle confidential and sensitive information appropriately.
• Proficient with Microsoft Office and comfortable learning HR and housing management systems.
• Flexible and willing to assist with additional HR and housing responsibilities as business needs arise.
• Flexible scheduling is required, with the ability to work before or after standard office hours, as well as weekends and holidays, based on business needs.
• Valid Driver's License as driving is required.

Skills

• Organization and follow-through
• Attention to detail
• Employee service
• Communication
• Confidentiality and discretion
• Problem-solving
• Accountability
• Ability to work independently and collaboratively