Human Resources Coordinator | Full Time

At Omni Amelia Island Resort & Spa, guests enjoy 3.5 miles of beach, scenic marshlands, luxurious oceanfront accommodations, world-class golf, dining, family-friendly activities and a full-service spa. Our associates are part of a dynamic, supportive team that values respect, gratitude, and empowerment. We offer hands-on training, growth opportunities, and the pride of working for a company known for exceptional service.

About the role

To provide clerical and administrative support to the Human Resources Director and Human Resources leadership team. To support the Human Resource function by providing a warm greeting and environment for all associates in the Associate Services Center. Bi-Lingual preferred.

Responsibilities

• Professionally and warmly meet and greet all guests to ASC
• Provide administrative support to HR Director and HR leadership
• Coordinate new hire orientation of new hires and ensure all paperwork is complete and all documents are received
• Data entry of all new hires
• Assist with processing of new hire paperwork
• Maintain department logs, binders, and employee files
• Develop associate communications network within the hotel, via weekly newsletter, monthly calendar, bulletin boards, posters, and flyers
• Enter and maintain all associate data into Dayforce (HRIS)
• Answer phones and email inquiries
• Type memos and other correspondence
• Maintain orderliness of office supplies and equipment
• Participate in planning and execution of associate events planned by the Human Resources Department
• Champion Omni culture on property, and enthusiastically promote opportunities within the hotel and company
• Facilitate a culture of praise and recognition by assisting with the implementation of various employee recognition programs
• Manage associate locker and lock distribution
• Participate in the Hotel Orientation Program
• Collect, sort, and distribute office mail
• Complete other duties as assigned by management

Requirements

• Minimum 1-year human resources experience preferred
• Bi-Lingual preferred
• College Degree preferred, preferably in hospitality or human resources
• High level of written and verbal communication skills
• The ability to work in a fast-paced high-pressure work environment while executing delegated tasks and assignments
• Ability to clearly and pleasantly communicate both verbally and in writing in English with guests, management, and co-workers, both in person and by telephone
• Strong computer skills, including advanced proficiency in Microsoft Office programs, Internet research, and the ability to quickly learn new software
• Ability to work independently and successfully complete projects with minimal oversight
• Exceptional organizational skills with the ability to prioritize and multi-task effectively
• Highly motivated self-starter focused on quality, organization, guest service and teamwork
• Ability to maintain a professional appearance and create a welcoming environment for potential and current associates
• Willingness to work a flexible schedule to include evenings and weekends as needed
• Excellent communication skills required
• Ability to speak Spanish strongly preferred