Human Resources Coordinator

Responsibilities

• Manage employee change form requests, track completion and corresponding employee letters
• Track and manage fixed-term end dates of employees across the center for extensions or offboarding
• Draft regular P&C reports such as Woodwell Weekly updates, staff meeting updates, and quarterly President’s report
• Manage P&C surveys and forms within the center
• Maintain accurate and up-to-date P&C files, records, and documentation; while ensuring the integrity and confidentiality of the information
• Perform periodic audits of P&C files, benefits enrollments, and electronic records to ensure that all required documents are collected and filed
• Coordinate and assist with new hire onboarding, employment eligibility verification (e.g. I-9s), and other orientation tasks across departments
• Aid in the talent acquisition process (e.g. scheduling, drafting offer letters, greeting candidates, etc.) throughout the new hire process (approximately 25% of time)
• Assist with planning and execution of events, both virtual and onsite (e.g. benefits open enrollment, organization-wide meetings and other events as needed)
• Act as a first response to employee questions about standard policies, benefits, leaves, hiring processes, etc.; referring complex questions to appropriate P&C team members
• Support benefits onboarding and open enrollment, leaves, COBRA and offboarding
• Aid in the management of the P&C team platforms, applications, and tools such as Concur, Google Workspace, Jotform, Learning Management System and ADP
• Perform other duties as assigned

Qualifications

• Prior professional administrative support experience within human resources or office administration
• Proficient with Adobe Acrobat, Google Workspace (or Microsoft Office Suite), including strong slides or Powerpoint skills, and experience with calendar management
• Excellent communication skills (verbal, written and interpersonal)
• Excellent organizational skills and attention to detail
• Experience using ADP modules (payroll, recruiting, onboarding, etc.)
• Applicant Tracking Systems (ATS) a plus
• Project management or administrative tools such as Asana or Jotform is a plus
• Ability to be onsite 5 days a week