Human Resources Coordinator

About the role

Lifelong Access is seeking a Human Resources Coordinator to provide administrative support to the human resources department. This position will also participate in researching, developing, implementing, and providing ongoing administration of human processes and programs as assigned. The Human Resources Coordinator will serve as a backup to specific human resources responsibilities as assigned.

Responsibilities

• Recruitment & Onboarding
  • Serves as administrative support to the Recruiting Manager in administering recruitment and hiring processes, including completion of reference and background checks, administering pre-employment testing, posting jobs, and communicating with applicants during the recruitment and selection process.
  • Assists with new hire orientation.
  • Assists with maintenance of applicant tracking system, spreadsheets, and recordkeeping/reporting.
  • Ensures recruitment processes comply with human resources department policies, practices, EEO, and other legal requirements.
• Other Administrative Support
  • Provides administrative and clerical support to the human resources department.
  • Performs general human resources tasks including recordkeeping, tracking, and metrics.
  • Participates in research, development, implementation, and administration of human resources processes and programs as assigned.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Assists in maintaining the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of human resources files and records to ensure all required documents are collected and filed appropriately.
  • Assists with departmental and regulatory audits as needed.
  • Completes monthly and annual employee background checks.
  • Assists with planning and ongoing administration of employee recognition initiatives and events such as peer-to-peer awards, birthdays, anniversaries, retirement recognition, appreciation awards, new employee announcements, and company newsletters.
  • Develops employee communications as directed.
  • Ensures processes and programs comply with federal, state, and local employment laws, regulations, and human resources policies and procedures.
  • Adheres to agency policies and procedures.
  • Performs other duties as required by the employer’s business needs.

Qualifications

• High school diploma or GED.
• SHRM-CP or PHR certification is a plus.
• One year of experience working in a human resources-related role preferred.
• Experience working in a non-profit social services setting is helpful.
• Basic understanding of employment-related laws, regulations, and human resources practices preferred.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn HRIS and applicant tracking systems.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal, verbal, and written communication skills.
• Ability to manage sensitive and confidential situations and data with high integrity and professionalism.
• Commitment to the mission and values of Lifelong Access.
• Valid Illinois driver’s license with a driving record in good standing.
• Current proof of automobile insurance.

Working Conditions

While performing the duties of this job, the employee will typically work indoors in an office setting. The noise level in the work environment is usually moderate.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requests for reasonable accommodations will be reviewed to enable individuals with disabilities to perform the essential functions.

• Frequently required to sit at a desk and work on a computer for prolonged periods.
• Consistently and frequently required to have good close and distance vision, hearing, and be able to talk.
• Regularly required to stand, walk, use hands to finger, handle or feel, reach with hands and arms, and occasionally stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 25 pounds.

Pay

Minimum starting wage: $23.50/hr

Schedule

Full-time (40 hours per week)

Benefits

• Supportive, positive, and friendly team environment.
• Professional development, training, and advancement opportunities.
• Flexible schedule options.
• Comprehensive benefit plans.
• Generous paid time off including vacation, personal time, and holidays.