Human Resources Coordinator

About the role

The Human Resources Coordinator provides day-to-day administrative and operational support across the employee lifecycle for Damian Family Care Centers, Inc. (DFCC).

Responsibilities

• Post approved vacancies and maintain accurate job postings across designated recruitment platforms.
• Candidate communications, telephone screenings, interviews, reference checks, and pre-employment requirements in accordance with DFCC procedures.
• Prepare offer, transfer, promotion, and other employment documents for review and approval by HR leadership.
• Career fair and other HR programs.
• Support benefits enrollment, qualifying-life-event documentation, employee education, and coordination with approved vendors and brokers.
• Distribute leave and accommodation paperwork, track due dates and documentation, and maintain confidential records under the direction of HR leadership; do not make independent eligibility or accommodation determinations.
• Assist employees and managers with routine ADP navigation and timekeeping questions and escalate payroll discrepancies to the appropriate reviewer.
• Support required background, exclusion, license, certification, and compliance checks using approved systems and established workflows.
• Coordinate mandatory training assignments, attendance records, reminders, completion tracking, and supporting documentation.
• Support employee communications, recognition activities, engagement initiatives, wellness events, career fairs, and other HR programs.
• Maintain confidentiality and comply with HIPAA, applicable employment requirements, and DFCC policies and procedures.
• Receive workplace concerns professionally, document the initial report, and promptly refer the matter to HR leadership; do not independently investigate, determine findings, or issue discipline unless expressly assigned and supervised.
• Maintain HR calendars, shared files, supply requests, invoices, training rosters, and department correspondence.
• Track assigned action items and follow up with employees, managers, vendors, and internal departments to support timely completion.

Qualifications

• Associate degree in Human Resources, Business Administration, Healthcare Administration, or a related field; equivalent relevant experience may be considered.
• Bachelor's degree preferred.
• At least two years of administrative or human resources experience, preferably in healthcare, a nonprofit organization, or a multi-site environment.
• FQHC, healthcare environment preferred.
• Bilingual English/Spanish preferred.
• Working knowledge of recruitment, onboarding, personnel-file administration, benefits support, and HR recordkeeping practices.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; experience with an HRIS or applicant-tracking system required.
• ADP experience is preferred.
• Strong written and verbal communication, organization, follow-through, attention to detail, and customer-service skills.
• Demonstrated ability to handle confidential and sensitive information with discretion and sound judgment.
• Ability to prioritize multiple assignments, meet deadlines, and work effectively with employees and leaders from diverse backgrounds.