Human Resources Coordinator

About the role

This position is set to begin as soon as possible and is scheduled for 40 hours a week.

Responsibilities

• Welcome on-site visitors, determine the nature of their business, and direct them to the appropriate personnel.
• Maintain visitor access, issue visitor passes when required, and alert management of unauthorized visitors or suspicious activity.
• Support the Human Resources department by producing employee identification badges, ordering office supplies, maintaining organizational charts, tracking turnover data, and completing data entry, archiving, photocopying, and document preparation.
• Maintain organized and confidential Human Resources records, ensuring personnel files are complete, accurate, and maintained.
• Conduct periodic file audits and collect any missing items from employees.
• Ensure all ongoing required background checks are completed and that new hire documentation is received and processed within required timelines.
• Support the HR SharePoint site by updating HR resources, updating staff information, maintaining internal HR information, and posting required employment law notices and organizational updates.
• Track and monitor employee credentials and required trainings in accordance with Head Start Performance Standards, Childcare Licensing requirements, and other regulatory agencies.
• Send reminders to staff regarding upcoming training or certification expiration dates such as First Aid, CPR, and Standard Precautions.
• Aid in job application materials, interview scheduling, and preparation of employment interviews or selection materials as needed.
• Record and track staff training activities and maintain documentation of required trainings and certifications.
• Complete and submit unemployment claims documentation as required.
• Assist with employee relations investigations and may serve as a secondary interviewer when appropriate.
• Aid in preparation of documents, presentations, and logistics for Human Resources events including General Staff Meetings, wellness activities, and HR trainings.
• Compile compliance reports related to performance appraisal deadlines, staff qualifications, and other required HR reporting, and communicate with staff regarding upcoming deadlines.
• Aid in recruitment activities including scheduling interviews and coordinating interview logistics through the organization’s scheduling or booking system.
• Aid in workplace accident investigations related to workers’ compensation claims by gathering documentation, coordinating information, and maintaining required records.
• Assist the Employee Relations Specialist with the Monthly Wellness Newsletter, may assist other staff members with compiling information for distribution.
• Maintain the appearance of the HR common areas.
• Participate in various licensing reviews/audits performed by the Office of Head Start, Childcare Licensing, Department of Human Services, etc., providing required documents to reviewers relating to personnel qualifications, certifications, degrees, etc.

Qualifications

• Bachelor's degree in Human Resources or related field; may accept 4 years of relevant experience with SHRM-CP certification.
• At least one year of clerical experience.
• Strong computer skills in Microsoft Office Word and Excel.
• Ability and willingness to learn quickly.
• Reliable, detail-oriented, able to work under pressure with frequent interruptions, and maintain accurate records.
• Knowledge, skill, and ability to operate general office equipment, telephone, audio/visual equipment, computer, printer/scanner, etc.

Skills

• Excellent communication and interpersonal skills.
• Strong organizational and time management skills.
• Proficient in HRIS systems.
• Ability to handle multiple tasks and prioritize effectively.
• Attention to detail and accuracy in record-keeping.

Benefits

• Paid vacation time, paid sick time, and paid holidays/Breaks.
• Paid holidays include Memorial Day, Independence Day, Juneteenth, Presidents Day, Martin Luther King Jr. Day.
• Paid Breaks include 1-week for Spring Break (March), 1-week for Fall Break (November), and 2- weeks for Winter Break (end of December/beginning of January).
• Competitive benefits package including access to medical, dental, and vision insurance, flexible spending accounts, Aflac supplemental insurance, and voluntary life insurance.
• Basic Life, Long Term Disability, and AD&D insurance at no cost to you.
• 401(k) program offers traditional and Roth enrollment options with automatic enrollment in our profit-sharing after 1-year of employment.
• Tuition assistance is available after 60 days of employment ($4,000 per year for Early Childhood Education Associates/Bachelor’s Degrees, $2,500 per year for other degrees related to employment at CPCD).
• Employee Wellbeing Program includes a full well-being program to encourage and promote your well-being in the workplace, including 2 hours of paid time per month for wellness activities.

Pay

$23.80/hr.

Schedule

40 hours per week.