Human Resources Coordinator

Responsibilities

• Manage full-cycle recruitment from job posting to offer letter
• Screen candidates and conduct structured phone interviews
• Cook up interview schedules with leadership approval
• Facilitate background checks and employment verifications
• Complete and verify I-9 documentation within legal timelines
• Maintain accurate, audit-ready employee files
• Track certifications, compliance deadlines, and policy acknowledgments
• Document attendance issues, disciplinary actions, and performance concerns
• Support Performance Improvement Plans and workforce stabilization efforts
• Submit payroll updates including new hires, rate changes, and terminations
• Verify timekeeping records and track PTO usage
• Produce workforce reports including turnover and time-to-fill metrics
• Build and maintain structured hiring and compliance tracking systems
• Support leadership communication and enforce company policies respectfully

Qualifications

• 3+ years of hands-on Human Resources experience
• Experience in workforce-heavy industries preferred (facility services, hospitality, manufacturing, logistics, staffing, or similar)
• Strong knowledge of employment law and compliance requirements
• Experience using HRIS and payroll systems
• Ability to generate structured reports and track workforce data
• Intermediate experience using AI tools for workflow management, documentation, reporting, and research
• Strong documentation discipline and organizational skills
• Demonstrated ability to enforce policies while maintaining professionalism
• Desire to grow into a leadership-level HR Manager role

Benefits

• Bi-weekly pay
• Direct deposit only
• 401(k) plan with company match
• PTO, sick time, and holiday pay
• PayActiv (pay advances)
• Employee Perks Program
• Referral Program
• Employee Assistance Program (EAP)
• Employee Incentive Program (redeemable points)
• Growth Opportunity

Pay & Performance Bonus

• $23 – $26 per hour (DOE)
• Quarterly performance-based bonus opportunity
• Bonus eligibility is tied to measurable workforce results, including:
• Reduction in employee turnover
• Improvement in time-to-fill metrics
• Compliance accuracy and audit-ready employee files
• Stabilization of attendance patterns across accounts
• Improved documentation and policy adherence

About the Role

• This is a performance-driven position with a defined pathway to advancement into an HR Manager role by year-end based on measurable results and leadership readiness.
• The ideal candidate brings structure, protects company standards, strengthens workforce stability, and reinforces accountability across the organization.

About City Wide Jani, Inc.

• City Wide Jani, Inc. is a certified MBE/WBE/BEP full-service commercial cleaning and facility services company headquartered in Chicago.
• We serve property management firms, schools, medical facilities, nonprofits, manufacturing, government, and commercial buildings.
• We are proud to be an equal opportunity employer committed to diversity and inclusion in the workplace.
• We encourage employees to bring their authentic, original, and best selves to work as part of a culturally inclusive team.