Human Resources Coordinator

The Human Resources (HR) Coordinator provides vital administrative and operational support to the human resources department. This role is responsible for executing daily HR processes, maintaining numerous human resources records/forms/documents, and assisting with recruitment and onboarding logistics. Additionally, the HR Coordinator acts as a reliable first point of contact for employee inquiries regarding company policies and procedures. **The Organization's preference is to find someone located in/around the Ann Arbor, Michigan area, or someone who is located within a 1-1.5 hour commute one way who would be willing to come into the Office 2-3 days per month, as needed.** Our Core Values Our core values define who we are as an organization and serve as the foundation of our code of ethics. Arbor Research expects all employees to embody and demonstrate in our day-to-day work.Collaborative Spirit: We expect each staff member to learn from and teach one another and ask each to exhibit curiosity and respect for the contributions of others.Creativity: We strive to cultivate a challenging, stimulating, and supportive environment where our employees are expected to be inquisitive, take the initiative, and demonstrate ingenuity.Credibility: Our employees are smart, thoughtful, and objective in their work. We expect them to be technically solid in their area of expertise and for those researching to demonstrate scientific rigor.Dedication: Our team achieves success because of our dedication to carrying out high-quality work and delivering trusted results. Position SummaryThe Human Resources (HR) Coordinator provides vital administrative and operational support to the human resources department. This role is responsible for executing daily HR processes, maintaining numerous human resources records/forms/documents, and assisting with recruitment and onboarding logistics. Additionally, the HR Coordinator acts as a reliable first point of contact for employee inquiries regarding company policies and procedures.Essential Duties and ResponsibilitiesTalent AcquisitionAssist in the maintenance and upkeep of items related to talent development and management such as role description templates, interview guides/forms, and automated email templates in the HRIS platform.May be called on to help prepare and research job descriptions, setting up job requisitions in HRIS platform, and scheduling interviews.Use internal/external salary benchmarking tools to pull and aggregate salary information for hiring managers and proposal teams.Add and remove employees from various company systems such as HRIS platforms, training systems, and timekeeping/expense systems.Total RewardsAssist with maintaining and auditing staff salaries, benefit deductions, earning codes, and 401k contributions.Create and develop ways to educate employees about the organization’s benefits such as email campaigns, monthly announcements on internal communication channels, or working with benefit vendors.Prepare various reports and information as it relates to benefit open enrollment and the organization’s compensation plan.Train as a payroll back up to successfully execute payroll, as needed.Talent Development + ManagementMaintain, update, and/or archive documents on the HR SharePoint site and ensure site and folder permissions are audited.Coordinate and conduct new-hire onboarding training such as a New Hire Orientation, Benefits Overview, and Timekeeping Requirements.Assist in the maintenance and upkeep of documents, forms, and/or systems related to talent development and management such as professional development requests or employee performance forms.Liaise with human resources team to prepare employee training materials such as calendar invites, slide decks, and other materials.May be asked to set up and assign required professional development training in HRIS platform or other training systems.Manage OpenSesame subscription and update UKG Ready Learning Center with relevant coursesConduct exit meetings/interviews, assist in setting up employee surveys.Assist in administering mid-year and annual performance reviewsAdminister DiSC assessments and training to staff and supervisorsEmployee Relations + EngagementRespond to Tier 1 employee support requests handling common, day-to-day questions and resolving most issues on first contactAssist in managing employee leave programsCollaborate with the human resources team to administer employee engagement activities and programsCreate and manage postings on various communication tools/channels, internally and externally, for new-hire announcements, promotion announcements, and staff recognitionLead, coordinate, and execute employee events, which tend to be virtualDevelop bi-annual or yearly staff surveys to gauge viable employee eventsManage the Health and Wellness Slack channel. Attend quarterly check-ins with Gallagher to review new material and facilitate monthly competitions among staffManage the Training and Development Jira page and track all annual costsEnsure the staff web page remains up to dateMaintain and update org chartsRisk + CompliancePrepare and submit various compliance reports such as VETS 4212, EEO-1, and Bureau of Labor Statistics or mandatory federal reportsResearch compliance requirements for various states and ensure all compliance postings are up-to-date and available to employeesProvide input into compliance recommendations as it relates to human resources policies, procedures, and programsAssist in managing training and HRIS systems to allocate new hire and ongoing employee compliance training in accordance with organizational policies and contracting requirementsRun monthly debarment checksConduct research and state-specific employment law reviews for unregistered jurisdictions to assess registration feasibility, tax implications, and ongoing employer compliance requirementsManage the HR email box and ensure professional timely responses Qualifications RequiredAssociate’s degree in business administration, psychology, or another related field and a minimum of 2 years of experience providing support in a human resources department.Proficiency and efficiency in utilizing Office 365 suite of products.Excellent emotional intelligence skills to manage confidential information, know how to read the room, and understand what to share, when to share, and what not to share.Professional communication skills (verbal, non-verbal, and written forms of communication).Takes initiate to resolve problems through researching issues and deep dive into systems and documentation to fully-understand the issue at hand. Preferred QualificationsBachelor’s degree in human resources, business administration, labor relations, or a related field.An industry credential is helpful, but certainly not required.Previous UKG Ready or Pro experience.Interest in leveraging HRIS system to automate/streamline processes and workflows.Entity:Arbor Research Collaborative for HealthWork Arrangement:HybridDepartment:Human ResourcesLocation:Must be physically located in one of the following states:*Alabama, Colorado, Connecticut, Washington D.C., Florida, Georgia, Idaho, Illinois, Maryland, Massachusetts, Michigan, Minnesota, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Texas, or Virginia. Candidates in Michigan preferredFair Labor Standards Act Status:Non-ExemptReports To:Human Resources DirectorSupervises Others:NoOvernight Travel:Minimal, no more than 5% (this is position dependent) Compensation Range:$25.67/hour to $29.00/hour*Base Compensation is determined by market range and geographic location pay zones. Base Compensation also includes various individual factors unique to each candidate such as job level, prior experience, skill set, certifications, and education, which may impact the compensation structure.