Human Resources Assistant - Non

Job Summary

Performs customer service functions by supporting the HR Department with team member requests and inquiries while addressing administrative duties to support the HR Department staff.

Essential Duties And Responsibilities

• Aid HR team with onboarding of new team members.
• Create and distribute identification badges.
• Update new hire photos in the database for surveillance/compliance purposes.
• Aid with the distribution of employee uniforms and managing inventory counts.
• Aid with the processing ARIBA invoicing for the department.
• Aid with the administrative processing of gaming and racing license applications when needed.
• Aid with the processing and auditing of I-9’s and Signature Cards as required (i.e., annually, monthly, quarterly).
• Aid with the coordination new hire orientation and training classes.
• Aids new hires and applicants with the application process.
• Update communication boards.
• Provide administrative support to the HR Department including scheduling meetings and handling correspondence.
• Utilize SAP system to lookup employee information (payroll and general inquiries).
• Cordination of monthly birthday card distribution.
• Create and pull HR reports when needed.
• Possess the ability to use extreme confidentiality in the handling of all employee information.
• Ensure proper maintenance of applicant files.
• Distribute mail and manage Mail Room.
• Pickup of packages from Security Office as needed.
• Distribute payroll checks.
• Aid with preparation and coordination with HR Employee Events (i.e. Ambassador Program, Winner’s Circle, etc.).
• Perform any other duties as assigned.

Required Skills And Abilities

• Must be 21 years or older.
• Must be able to obtain a Louisiana Racing License.
• Knowledge of computer software (Microsoft Office Suite).
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Ability to operate most standard office equipment.
• Ability to read, write, speak, understand, or communicate in English sufficiently to perform the necessary functions of this position.
• Attention to detail in composing, typing and proofing materials, establishing priorities, and meeting deadlines.
• Ability to multi-task.
• Excellent telephone and oral communication skills.
• Ability to maintain a high level of confidentiality.

Physical Requirements & Working Conditions

• The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Work involves lifting, walking, talking, hearing, bending, stooping, and climbing.
• Must be able to lift and carry up to 50 pounds.
• Office/Casino environment; Subject to outdoor temperature; Exposed to smoke, bright lights, and noise at times.
• The work environment consists of very non-demanding surroundings with a low noise level.
• Will occasionally work in extreme heat or cold conditions.

Required Skills

• Education And Experience Required:
• High School Diploma; Bachelor’s degree a plus.
• Two to four years of HR experience is strongly recommended.