Human Resources Assistant

Responsibilities

• Supporting the Staff Introductory Period, Mid-Year Check-In, and Year-End performance evaluation cycles, including the implementation of timelines, monitoring completion, and assisting supervisors and staff with questions or system needs.
• Maintaining performance and compensation tracking systems, ensuring data integrity, accurate reporting structures, and up-to-date supervisory relationships across the firm.
• Maintaining HR-related files and documentation in accordance with departmental standards and confidentiality requirements.
• Responding to verification-of-employment requests and preparing employment letters as needed.
• Cooking the business card process, including ordering, maintaining logs, answering inquiries, and researching historical requests.
• Providing support through the department email account and phone line, responding to inquiries from staff, management, and attorneys across all offices.
• Supporting administration of the monthly service award program, including running reports, notifying stakeholders, and ensuring timely recognition.
• Entering and maintaining staff, attorney, partner, and alumni data in the HRIS (PeopleSoft) and related databases, ensuring accuracy and consistency across systems.
• Responding to employment-related inquiries from applicants, employees, and supervisors, escalating complex or sensitive matters when appropriate.
• Providing guidance to employees on HR-related topics such as benefits, payroll, and firm policies.
• Providing administrative support to HR leadership, including document preparation, scheduling, and project assistance.
• Performing other duties as assigned to support the broader HR function, including cross-training and assisting in other areas of HR operations.

Qualifications

• Strong organizational skills with the ability to manage timelines, track progress, and maintain accurate documentation.
• High attention to detail to ensure data integrity across performance, compensation, and HRIS tracking systems.
• Able to maintain strict confidentiality and handle sensitive information with discretion.
• Strong written and verbal communication skills for responding to inquiries from staff, managers, attorneys, and applicants.
• Customer-service orientation, including the ability to support firmwide inquiries and provide clear guidance on HR-related topics.
• Able to learn and use HR systems and databases (e.g., HRIS platforms such as PeopleSoft).
• Proficient in handling administrative tasks such as document preparation, scheduling, and record management.
• Problem-solving skills to research historical information, resolve inquiries, and escalate issues appropriately.
• Able to work independently while supporting a broad range of HR operations and cross-functional processes.