Human Resources Assistant

KEY ESSENTIAL FUNCTIONS

• Operates multi-line phone system, answering lines, directing calls, and taking messages as appropriate.
• Greets and assists all persons who enter the Human Resources office and facilitates concerns/requests in a polite and efficient manner.
• Ensures distribution and replenishing various HR forms to employees, candidates, and other visitors.
• Creates, replaces and orders supplies for ID badges for all employees.
• Acts as a translator during meetings and translates documents as needed.
• Captures enrollment in the ADP biometric finger scan machine.
• Opens, reviews, and distributes mail to Human Resources team.
• Ensures distribution and sign off on payroll to office liaisons on pay date.
• Creates, distribute and ensure compliance of exit conference for all employees who resign.
• Captures coordination of incoming and outgoing supplies.
• Processes all employment verification requests (internal and external).
• Completes all legal file record copy requests.
• Schedules meetings for Sr. VP of Human Resources and Talent Management and the Director of Human Resources as needed.
• Completes copier/scanning projects.
• Ensures the office runs smoothly working collaboratively and maintaining an upbeat, positive attitude and other administrative activities that support the function of the office as assigned by the Program Director.
• Serves as back up for the Receptionist when needed.

REQUIREMENTS

• A High School Diploma required.
• An Associates Degree preferred.
• 3+ years previous relevant experience in office setting required.
• Knowledge of commonly used Human Resources concepts, practices and procedures.
• Working knowledge of HR functions including recruiting and hiring.
• Knowledge of federal and state labor laws.
• Ability to use business acumen to exercise good judgment and decision-making.
• Ability to interface with employees at all levels, handling confidential issues and information with discretion.
• Ability to deal with sensitive issues with diplomacy and discretion.
• Intermediate PC skills including MS Office, HRIS familiarity.
• Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality.

WHY JOIN US?

Acacia Network provides a comprehensive and competitive benefits package to our employees. In addition to a competitive salary, our benefits include medical, dental, and vision coverage. We also offer generous paid time off, including vacation days and paid holidays, to support a healthy work-life balance. We prioritize the well-being of our employees both professionally and personally.

As an Equal Opportunity Employer, we encourage individuals from all backgrounds to apply.