Human Resources Assistant

Position Summary

The Human Resources Assistant provides administrative and operational support for the Human Resources department by assisting with payroll processing, employee onboarding and offboarding, benefits administration, recruiting, recordkeeping, and compliance. This role helps ensure HR processes are completed accurately and on time while delivering excellent customer service to employees and managers.

Essential Duties and Responsibilities

• Review employee timecards for accuracy.
• Affiliate with biweekly payroll processing.
• Process payroll corrections and off-cycle checks.
• Prepare payroll reports and maintain payroll records.
• File payroll documentation electronically.
• Affiliate with retirement and HSA contribution processing.
• Distribute payroll checks when necessary.
• Post open positions on recruiting platforms.
• Cook up interviews with hiring managers.
• Send background checks, MVRs, and drug screening requests.
• Prepare pay plans and onboarding materials.
• Communicate with candidates throughout the hiring process.
• Prepare new hire paperwork and electronic personnel files.
• Complete I-9 verification and maintain compliance.
• Create employee accounts in company systems.
• Affiliate new employees with email, HRIS, and required software access.
• Cook up orientation and facility tours.
• Order uniforms and name badges as needed.
• Assist with retirement and HSA contribution processing.
• Assist employees with benefit enrollments and changes.
• Respond to employee benefit questions.
• Affiliate with insurance brokers as needed.
• Assist during annual Open Enrollment.
• Process retirement plan changes.
• Maintain employee eligibility.
• Affiliate with employees with retirement plan questions.
• Maintain accurate employee personnel files.
• Scan and electronically file HR documentation.
• Order employee apparel and recognition items.
• Cook up employee flowers or gifts for life events.
• Prepare HR reports and spreadsheets.
• Maintain HR calendars and schedules.
• Collect and maintain workers' compensation documentation.
• Report workplace injuries as directed.
• Maintain OSHA logs and related records.
• Cook up communication between employees and workers' compensation carriers.
• Maintain I-9 records and personnel files.
• Affiliate with employment law compliance documentation.
• Maintain confidential HR records in accordance with company policies.
• Support HR audits as assigned.
• Perform other administrative duties as needed.

Qualifications

• A high school diploma required; an Associate's degree in Human Resources, Business, or related field preferred.
• A minimum of 2 years of HR experience preferred.
• Payroll or benefits administration experience is a plus.
• Experience with ADP or similar HRIS preferred.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Adequate organizational skills with strong attention to detail.
• Able to maintain confidentiality and handle sensitive information.
• Strong written and verbal communication skills.
• Able to prioritize multiple tasks in a fast-paced environment.
• Ability to sit, stand, and walk throughout the workday.
• Frequent use of computers and standard office equipment.

Physical Requirements

• Ability to sit, stand, and walk throughout the workday.
• Occasional lifting up to 25 pounds.
• Frequent use of computers and standard office equipment.

Additional Responsibilities

• Affiliate with DMV licensing and dealer plate administration.
• Provide excellent customer service to employees and managers.
• Support special HR projects as assigned.
• Perform other administrative duties as needed.

Benefits

No specific details provided.

Pay

No specific details provided.

Schedule

Part-time (approximately 20 hours per week) Flexible weekday schedule; option to work full time through the holidays (mid Nov-mid Feb)

Company Information

• CS Toy Automotive LLC dba Mark Jacobson Toyota is an equal opportunity employer.
• All applicants receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, marital status, national origin, age mental or physical disability, protected veteran status or genetic information, or any other basis.
• We also prohibit harassment of applicants or employees based on any of these categories.
• *Mark Jacobson Toyota is an E-Verify Employer*