Human Resources and Administrative Office Manager

About the role

The Office Manager serves as the first point of contact for the Human Resources, General Counsel, and Business offices, greeting visitors and directing inquiries. They provide administrative support for these departments.

Responsibilities

• Directs visitor inquiries and greets guests
• Provides administrative support for the Human Resources, General Counsel, and Business offices
• Supports the Director of Human Resources and other designated individuals as needed
• Assigns online training and new employee orientation
• Covers for the Director of Human Resources when necessary
• Coordinates Financial Planning sessions
• Oversight of ergonomics requests
• Employee file management
• Covering for the 403(b) plan coordinator
• Support in managing and reconciling the human resources and benefits budgets
• Submission of human resources information for Academy weekly newsletters
• Oversight of nursing mothers' rooms
• Service awards coordination
• Community events coordination
• Ordering office supplies
• Version control and revisions of employee policies

Requirements

Minimum Job Qualifications:

• Bachelor’s degree preferred
• Five years of experience working in a fast-paced organization/professional setting as a human resources coordinator, executive administrative assistant, office manager, or similar role

Qualifications

The successful candidate will demonstrate cultural competence in their duties.

Skills

Strong organizational skills, attention to detail, and excellent communication are essential.

Benefits

Full-time, non-exempt, staff position with full benefits including:

• Employer-subsidized medical, dental, and mental health benefits
• Retirement program with 10% employer contribution
• Annual paid time off: 10 holidays, paid winter closure, 3–6 weeks vacation, 10–12 sick days
• Employer-paid life insurance and long-term disability insurance
• Professional development programs
• Tuition assistance including tuition remission/reimbursement
• Access to museums, guest speakers, cultural and performing arts
• Discounted on-campus childcare

Pay

This is a full-time, non-exempt, staff position with full benefits.

Schedule

The Office Manager works Monday through Friday, 8am-4:30pm.