Human Resources & Administrative Office Manager

About the role

The Office Manager serves at the first point of contact for the Human Resources, General Counsel and Business offices greeting visitors and directing inquiries. The Office Manager provides administrative assistance for the Human Resources, General Counsel and Business offices. While directly reporting to the Director of Human Resources, the Office Manager will support several individuals, including support for all activities involved with their administrative and project needs as required to achieve their individual and team goals.

Schedule

This is an in-person position with a Monday through Friday, 8am-4:30pm schedule.

Responsibilities

• Assigning online training and new employee orientation
• Coordinating Financial Planning sessions
• Overseeing ergonomics requests
• Employee file management
• Coordinating meetings and documentation compliance for the 403(b) plan
• Support in managing and reconciling the human resources and benefits budgets
• Submission of human resources information for Academy weekly newsletters
• Oversight of nursing mothers room
• Oversight and coordination of service awards
• Community events
• Ordering office supplies
• Version control and revisions of employee policies

Supported offices

The Office Manager supports the administrative needs of: Director of Human Resources, Assistant Head of School for Operations and Finance/CFO, General Counsel, Conduct Response Specialist, and Director of Business Services and Risk Management.

Qualifications

• Bachelor's degree preferred with five years of experience working in a fast-paced organization/professional setting as a human resources coordinator, executive administrative assistant, office manager or similar role
• The successful candidate will be expected to practice and develop cultural competence in the exercise of their duties

Benefits

• Employer-subsidized medical, dental, mental health benefits—eligible day 1
• Retirement program with 10% employer contribution
• Annual paid time off: 10 holidays, paid winter closure, 3–6 weeks vacation, 10–12 sick days
• Employer-paid life insurance and long-term disability insurance
• Professional development programs
• Education assistance including tuition remission/reimbursement
• Access to museums, guest speakers, cultural and performing arts
• Campus close to interstates 495 and 93 with free parking
• Free meals during work hours
• Discounted on-campus childcare