Human Resources Administrator

About the role

The Human Resources Administrator serves as the backbone of the company's HR data infrastructure, supporting policies, processes, procedures, and employee lifecycle administration. This position owns the accuracy, integrity, and timeliness of employee data while supporting HR operations, compliance initiatives, reporting, and employee engagement activities.

Responsibilities

• Maintain accurate employee records within ADP Workforce Now and/or related HRIS platforms
• Process new hires, transfers, promotions, compensation changes, and terminations
• Manage employee data updates while ensuring compliance with internal approval workflows
• Audit HRIS records regularly to identify discrepancies and maintain data integrity
• Resolve data synchronization issues between HR, payroll, benefits, and timekeeping systems
• Generate and maintain HR reports, metrics, and employee transaction data
• Support compliance initiatives including I-9 administration, EEO reporting, and general HR recordkeeping
• Afford assistance with internal and external audits by gathering and validating employee records
• Ensure adherence to data privacy, confidentiality, and record retention requirements
• Maintain HR knowledge resources including forms, templates, and standard communications
• Support open enrollment, compensation cycles, and other annual HR programs
• Aid employees and managers with HRIS access, system navigation, and data correction requests
• Participate in system testing, upgrades, and process documentation as new ADP functionality is implemented
• Support employee engagement activities and internal events
• Assist with site-level HR initiatives and employee communications
• Take initiative on projects and continuously seek process improvements

Requirements

• High school diploma
• 2+ years of HR-related experience
• Experience supporting HR compliance activities
• Strong data entry accuracy and attention to detail
• Working knowledge of: Onboarding, Offboarding, Employee status changes, Compensation changes, Advanced Excel skills including: VLOOKUP/XLOOKUP, Pivot Tables, Basic formulas
• Excellent organization and time management skills
• Ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills
• Ability to maintain strict confidentiality
• Must qualify as a U.S. Person under ITAR requirements

Preferred Qualifications

• Strong ADP Workforce Now experience (highly preferred)
• Familiarity with: FLSA, EEO/AAP reporting, I-9 compliance, Leave of absence administration, Payroll processes, Exposure to ATS systems and HRIS integrations
• Associate's or Bachelor's degree in HR, Business, or related field
• HR certification (aPHR, PHR, SHRM-CP) or progress toward certification
• Experience within regulated, manufacturing, aerospace, or government-contracting environments

Benefits

With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.