Human Resource Coordinator- St. PJ's Children's Home

About the role

The Human Resources Coordinator supports all HR operations with a focus on coordinating onboarding, maintaining employee records and HRIS data, assisting with pre-employment processes and new hire orientation, reviewing timesheets, and supporting employee engagement efforts while ensuring confidentiality and compliance with organizational policies. The role requires a hands-on approach and the ability to embrace and promote company culture.

Responsibilities

• Maintains confidentiality of the HR offices at all times.
• Creates new hire personnel records, enters new hire data into the HRIS, and prepares reports.
• Assists with record maintenance, including I‑9 forms as requested by the Human Resources Generalist.
• Conducts all pre‑employment background checks in accordance with prescribed policies and procedures, including reference checks, fingerprinting, medical screenings, and employment verification as applicable.
• Effectively and efficiently communicates with candidates and updates program managers and the Human Resources Team.
• Communicates and coordinates the onboarding schedule and requirements with program managers and candidates.
• Tracks new hires who may need vaccination documents and ensures information is received by prescribed timelines.
• Assists the Recruiting & Engagement Specialist in representing the employer at community and recruiting events as needed.
• Assists with employee functions and end‑of‑year and end‑of‑fiscal‑year employee events.
• Assists the Recruiting & Engagement Specialist with conducting pre‑hire interviews.
• Assists with New Hire Orientation as requested by the HR Generalist.
• Schedules and conducts exit interviews as needed.
• Provides technical and operational support to the Human Resources Department.
• Assists with the review and correction of employee timesheets as requested under the guidance of the HR Generalist.
• Assists with initial workers’ compensation calls if applicable paperwork is received.
• Must be sensitive to the service population’s cultural and socioeconomic characteristics.
• Adheres to safety training and protocols daily, taking precautionary measures to ensure the safety and well‑being of self and others.
• Protects the confidentiality of any information or material obtained in service with the organization, including but not limited to client names and information, services rendered, donor names and gifts, internal and external investigations or results, and financial information.
• Adheres to the Code of Conduct and Faith and Moral Policy.
• Completes all required professional development assignments in a timely manner.
• Performs all other duties as assigned by the HR Generalist, Director of People & Learning, and Chief People Officer.

Competencies

• Customer Service
• Integrity / Honesty
• Critical Thinking
• Building Collaboration
• Communication

Qualifications

Education

• Associate’s Degree or Bachelor’s Degree preferred
• High School Diploma required

Experience

• One (1) year experience in social services preferred
• One (1) year+ human resources experience preferred

License and Credentials

• Reliable transportation
• Valid driver’s license
• Must be at least 21 years of age and have a clean driving record
• Valid vehicle insurance

Skills

• Exemplify strong knowledge of industry protocols and best practices
• Detail oriented, organized, self‑motivated, able to work well independently and on a team
• Good written and verbal communication skills
• Good critical thinking and problem‑solving skills
• Reporting and presentation skills
• Flexible and able to switch tasks quickly
• Ability to work in a fast‑paced environment
• Time management skills
• Knowledge of computer software, including Microsoft Office
• Strong customer service and leadership skills
• Strong organizational, coordinating, follow‑up, and follow‑through skills

Travel Requirements

Travel requirements for the position include up to 25% local travel.