Human Resource Coordinator

Responsibilities

• Manage employee change form requests, track completion and corresponding employee letters
• Track and manage fixed-term end dates of employees across the center for extensions or offboarding
• Draft regular P&C reports such as Woodwell Weekly updates, staff meeting updates, and quarterly President’s report
• Manage P&C surveys and forms within the center
• Maintain accurate and up-to-date P&C files, records, and documentation; while ensuring the integrity and confidentiality of the information
• Perform periodic audits of P&C files, benefits enrollments, and electronic records to ensure that all required documents are collected and filed
• Aid in new hire onboarding, employment eligibility verification (e.g. I-9s), and other orientation tasks across departments
• Aid in the talent acquisition process (e.g. scheduling, drafting offer letters, greeting candidates, etc.) throughout the new hire process
• Coordinate and assist with events, both virtual and onsite (e.g. Benefits Open Enrollment, Organization-wide Meetings)
• Act as a first response to employee questions about standard policies, benefits, leaves, hiring processes, etc.
• Support for benefits onboarding and open enrollment, leaves, COBRA and offboarding
• Aid in invoicing for benefits, wellness, employee recognition, and engagement
• Assist with the management of the P&C team platforms, applications, and tools such as Concur, Google Workspace, Jotform, Learning Management System and ADP
• Perform other duties as assigned

Qualifications

• Prior professional administrative support experience within human resources or office administration
• Proficient with Adobe Acrobat, Google Workspace (or Microsoft Office Suite), including strong slides or Powerpoint
• Skills, and experience with calendar management
• Excellent Communication skills (verbal, written and interpersonal)
• Excellent Organizational Skills And Attention To Detail
• Experience Using ADP modules (payroll, recruiting, onboarding, etc.)