Human Resource Assistant

Responsibilities

• Facilitates recruitment tasks, such as posting job openings, coordinating interview schedules, interviewing, and conducting background checks/eligibility checks.
• Collaborates with departmental managers to understand skills and competencies required for job openings.
• Implements and oversees new hire orientation and employee recognition programs/events.
• Maintain and update HR files, personnel records and HRIS data, ensuring accuracy and confidentiality.
• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments.
• This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Absorb and document routine audits of HR records to ensure adherence to internal policies and applicable laws.
• Respond to basic employee inquiries (applicants, employees or supervisors) and route more complex issues to appropriate HR team members.
• Help prepare HR documents and correspondence (e.g., offer letters, leave of absence letters, separation letters, orientation materials, etc.).
• Provide administrative support for performance review cycles, training sessions, employee events or recognition programs.
• Attend and participate in employee disciplinary meetings, terminations, and investigations.
• Understand of state and federal leave programs.
• Perform routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
• Maintain compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews policies and practices to maintain compliance.
• Stay informed of HR compliance trends, basic employment-law updates and internal HR best practices, and escalate any questions to senior HR staff.
• Perform other administrative duties and HR support tasks as assigned.

Qualifications

• Strong verbal and written communication skills.
• Good interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills, attention to detail and time-management ability.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with employment-related laws and HR practices (or a willingness to learn).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to quickly learn and use the organization’s HRIS / applicant tracking / talent-management systems.

Education and Experience

• Bachelor's degree in Human Resources, Business Administration, or related field required.
• 0–2 years of experience in HR, administrative support or related functions.
• HR certification (e.g., Society for Human Resource Management - CP) preferred.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally (e.g., files, boxes).
• May need to move about the organization’s facilities for onboarding/orientation activities or other support functions.