Human Resource Assistant

General Summary

Support department members. Perform specific duties according to pre-established procedures.

Principle Duties & Responsibilities

• Answer multiple phone lines
• Direct incoming calls
• Greet visitors courteously
• Cook up reservations of public relations halls and conference rooms
• Log in absentee calls
• Maintain welcome board
• Accept special deliveries
• Update internal phone list
• Aid in the development and implementation of objectives, policies, and procedures for HR Dept
• Create and maintain all team member files
• Aid in recognition programs
• Aid with IS computer tracking
• All filing
• Daily maintenance of 401k and Health Committee board
• Daily maintenance of communication boards
• Perform any needed reference checks
• Participate in Company activities
• Aid team members with questions
• Complete employment verifications
• Dispense, track, and code vouchers for steel toe shoes and safety eyewear
• Code and track Adult Enrichment Ordering and selling shirts from the HR closet
• Manage with the switchboard
• Maintaining 5s in the HR closet and HR office
• Take messages for entire department if HR is unavailable to see a team member
• Make postings for upcoming meetings and events
• Perform other duties as assigned in order to ensure achievement of section, department, or company plan

Skills & Abilities Required

• Effective written and verbal communication skills for both internal and external contacts
• Proper interpersonal skills and telephone etiquette
• Ability to manage and prioritize multiple tasks
• Capable of educating and answering member questions
• Ability to write concise memos, policies, correspondence
• Strong organization skills
• Ability to understand spreadsheets
• Knowledge of company structure and personnel for routing calls
• Basic computer skills

Minimum Level of Preparation and Training

A high school diploma or equivalent is required. Related work experience is preferred.