HRIS Coordinator

About the role

The HRIS Coordinator supports and optimizes the HRIS while assisting with related general HR-related administrative tasks. Key responsibilities include managing and maintaining the integrity of employee data, providing excellent customer service, assisting with employee onboarding, and contributing to the overall efficiency of HR operations.

Responsibilities

• Assist with administering and maintaining the HRIS and employee files, ensuring compliance, data accuracy, data privacy, and security.
• Aid in employee onboarding processes, including completion and correction of data flowing from Recruiting and system access for new hires.
• Ensure staff documents flow appropriately through Recruiting, Onboarding, HRSD into employee’s UKG documents. Identify and correct any missing documents.
• Provide support to employees and HR staff regarding HRIS functionality and data inquiries, demonstrating excellent customer service.
• Become a resource for system questions across all parts of UKG. Reach out to IT regarding any data flow issues to downstream systems including SIS, Faculty Management, Watermark, and Canvas.
• Work in UKG and with IT to resolve any employee access issues. Serve as the primary administrator for UKG Document Manager managing access and assisting with automated document creation campaigns.
• Assist HR Users in UKG People. Assist to archive and file employee requests. Upload resumes/transcripts to Faculty Management or Watermark or provide access for it to be completed by Administrators of those systems. Provide Canvas access in old SIS until decommissioned.
• React to Payroll Audit reports for missing employee information. Assist with annual Salary Review as requested including adding statements to employee files.
• Participate in HRIS system audits to ensure data integrity and compliance. Learn existing UKG reports and work toward creation of new reports. Take ownership of quarterly HR dashboard reports.
• Utilize Microsoft Excel for data analysis, reporting, and administrative functions. Assist with updating directions related to HRIS tasks and projects. Contribute to development and implementation of HRIS-related functionality.
• Collaborate with HR team members to streamline HR processes and improve operational efficiency.

Qualifications

• Bachelor's degree from a regionally accredited college or university
• Human Resources systems experience
• General knowledge of Human Resource Management principles and practices
• Proficiency in Microsoft Office Suite, including Microsoft Excel
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Demonstrated problem-solving abilities
• Experience with employee onboarding processes
• Ability to work independently and as part of a team
• Experience in administrative functions