HR Coordinator - HRIS

About the role

The HR Coordinator - HRIS supports the day-to-day administration of the City of Boise's Human Resource Information System (HRIS) and related HR programs. This role is well-suited for someone with experience using an HRIS or payroll system who is highly organized, detail-oriented, and interested in building a career in human resources.

Responsibilities

• Handles moderately complex issues and problems and refers more complex issues to higher-level staff.
• Provides team support and training as needed.
• Performs data entry and administrative program support across HRIS, Total Rewards, and broad HR functions.
• Maintains accurate records, performs data validation and audits of HR data, researches routine discrepancies, and ensures compliance with applicable laws, policies, processes, and procedures.
• Generates standard and routine ad hoc reports and assists with documentation needs.
• Compiles, sorts, filters, and summarizes HR data using reporting tools and spreadsheets.
• Supports HRIS self-service, forms, data corrections, reporting requests, and process questions; documents issues and resolutions; prepares basic instructions or training materials; and escalates unresolved system, access, integration, payroll, or security issues.
• Collaborates with HRIS system development and maintenance, including upgrades, testing, audits, compliance, and process improvement projects.
• Coordinates activities and supports HRIS system development and maintenance, including upgrades, testing, audits, compliance, and process improvement projects.
• Assists with user acceptance testing, patches, new module implementation, data cleanup, workflow review, records maintenance, and process documentation.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent and two years of experience in human resources, HRIS or payroll system data entry, compensation support, payroll, records management, customer service, or administrative support, or an equivalent combination of education and experience.
• Knowledge of basic human resource principles, practices, and procedures.
• Knowledge of basic federal and state wage and hour laws, employment regulations, and HR records requirements.
• Ability to enter, review, reconcile, and maintain confidential HR, compensation, payroll, and HRIS data accurately.
• Ability to follow established procedures, approval workflows, and audit steps.
• Ability to use spreadsheets to sort, filter, calculate, and summarize data.
• Ability to prepare standard reports, basic analyses, correspondence, instructions, and documentation.
• Ability to identify data discrepancies and resolve routine issues or escalate complex matters.
• Ability to provide courteous customer service and first-level HR support.
• Ability to explain routine HR processes and procedures clearly.
• Ability to organize work and meet deadlines.
• Ability to maintain confidentiality.
• Ability to communicate effectively in the English language at a level necessary for efficient job performance.
• Ability to perform all essential functions as assigned by an authorized employee, supervisor, and/or manager with or without a reasonable accommodation.

Qualifications

• Associate's or Bachelor's degree in human resources, information systems, business administration, public administration, or a related field.
• SHRM-CP, PHR, HRIP, Certified Compensation Professional coursework, or related certification preferred.

Skills

• Knowledge of HRIS platforms and data management.
• Knowledge of HRIS record maintenance, workflow, data entry, reporting, and data validation.
• Knowledge of compensation administration concepts including job descriptions, salary structures, pay grades, pay adjustments, performance review data, incentive support, and pay equity data.
• Knowledge of payroll and benefits data relationships.
• Knowledge of records retention, confidentiality, and data security practices.

Benefits

To ensure internal equity and alignment with the approved budget for this position, offers are made within the posted hiring range. Although the hiring range is fixed, employees receive an exceptional benefits and total rewards package that enhances the overall value of employment with the City of Boise.

Pay

Salary range is $40,000 - $60,000 per year, depending on experience and qualifications.

Schedule

This is a hybrid-eligible, full-time, limited duration position created to support day-to-day Human Resources operations while the City implements a new enterprise resource planning (ERP) system. The implementation is expected to span approximately 3–5 years, and these positions are anticipated to remain in place throughout the project, subject to annual budget approval.