HR & Talent Acquisition Coordinator (Temporary)

About the Role

SMA America is seeking an HR & Talent Acquisition Coordinator to provide critical support across recruitment execution and HR administration during a temporary period of staffing transition. This role bridges talent acquisition and human resources functions, supporting candidate pipeline management, hiring manager coordination, and HR operational workflows to maintain continuity across active recruitment initiatives and employee-related processes.

Primary Duties & Responsibilities

Talent Acquisition

• Screen, score, and evaluate resumes against job descriptions for assigned open requisitions
• Conduct preliminary phone screens to gather candidate background, availability, logistics, and compensation expectations
• Schedule interviews and coordinate calendar invites between candidates and hiring managers
• Source and identify qualified candidates on LinkedIn when applicant flow is slow
• Post and manage job listings in Greenhouse (ATS), including status updates and job board management
• Order background checks and drug screenings via Checkr and track completion status
• Maintain routine candidate communication, including status updates, follow-up emails, and text outreach
• Organize prescreen notes and prepare candidate summaries for hiring manager review
• Move candidates through appropriate pipeline stages in Greenhouse as hiring decisions are made

HR Administration

• Maintain and organize employee personnel files according to company policy and legal requirements
• Prepare and process offboarding documentation for separating employees
• Scan, file, and distribute HR mail and employee documents
• Audit HRIS data and identify and resolve discrepancies
• Monitor and respond to HR inbox inquiries and employee questions
• Prepare HR documents, reports, and internal communications as needed
• Support coordination of employee trainings, onboarding, and engagement events
• Schedule meetings and provide administrative support to HR team members
• Support ongoing HR projects and departmental initiatives as assigned

Required Qualifications

• High school diploma or equivalent; bachelor's degree preferred
• Proficiency with applicant tracking systems (ATS), HRIS platforms, or similar recruitment/HR software
• Strong organizational skills and ability to manage multiple tasks simultaneously
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive employee information
• Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Reliability and consistent attendance throughout contract period

Other Specialized Skills

• Experience with Greenhouse ATS or similar recruiting platforms
• Familiarity with LinkedIn for sourcing and candidate outreach
• Customer service orientation and ability to interact professionally with internal and external stakeholders
• Attention to detail and accuracy in data entry and documentation
• Ability to follow processes and procedures while exercising independent judgment on routine matters
• Experience in HR, recruiting, or administrative roles preferred but not required

Pay

$27-$35/hour

Schedule

Hybrid work schedule: Tuesday and Thursday on-site in Rocklin, CA (8:00 AM to 5:00 PM PST); three remote work days per week

Benefits

• Temporary contract position with clear start and end dates (August 1, 2026 – January 1, 2027)
• Exposure to diverse HR and recruiting functions
• Direct collaboration with SMA's HR leadership team
• Opportunity to support critical hiring initiatives during a growth period