HR Staffing Assistant (26-27) - Central Office

Primary Purpose

Responsible for preparing and processing all documents necessary to maintain accurate and complete employment records for personnel as assigned.

Qualifications

• High School Diploma or GED
• Notary Public Commission or ability to obtain upon hire
• Bilingual proficiency in English/Spanish, preferred

Major Responsibilities And Job Duties

• Focus efforts of the department toward the accomplishment of the district mission, vision, core values, district goals and strategic priorities.
• Aid in identifying, supporting, and executing strategies to support the attainment of annual improvements for the department, division, and district.
• Aid principals and department managers in identifying and recruiting quality applicants for vacant positions.
• Analyze data trends and metrics in relation to recruiting & retention.
• Support the efforts of the human resources department in defining personnel needs regarding instructional management.
• Provide clear, consistent, and positive communication, guidance, and support to candidates and prospects as well as current employees.
• Communicate effectively with staff, district employees, community, and the school board in verbal, written, and other formats.
• Recommend salary recommendations for review and approval.
• Manage ongoing collection, organization, and storage of updated job descriptions for the District’s professional and paraprofessional positions.
• Develop and post/advertise vacancy notices for assigned professional and paraprofessional positions.
• Assist the Director of Human Resources by monitoring and providing appropriate follow-up to hiring managers when any development or revision of campus or department’s job descriptions for assigned personnel is required.
• Respond to requests for information under the Texas Open Records Act as it relates to personnel records and other records in general administration.
• Assist the Director of Human Resources with position control by maintaining, preparing, and regularly auditing personnel records and documentation from staffing in a consistent manner related to the functions of the human resources department and general administration.
• Coordinate and organize all technology-related personnel functions in a consistent manner including, but not limited to, electronic records management, website management, and criminal records checks.
• Accumulate data tracking for personnel actions and prepare regular staffing and vacancy reports.

Records, Reports, and Correspondence

• Supervise professional personnel records and oversee compliance with state and local records requirements.
• Work collaboratively with district records administrators and respond to requests for information.
• Update and verify service records as needed.
• Compile & generate reports required by state and federal agencies.
• Prepare and distribute correspondence, forms, certification addendums, and letters of intent.

Administration and Fiscal/Facilities Management

• Maintain an accurate accounting of budgeted positions in the district through position control functions.
• Manage position control to ensure consistency and validity; as well as assist PEIMS staff as needed.
• Support Senior Executive Director of HR & Employee Services and Directors of Human Resources with technology-related human resource functions, including website management and electronic records.
• Maintain ongoing knowledge of all state and federal personnel laws and regulations and district policies to ensure compliance with HR systems and processes for hiring and staffing at all times.

Risk Management

• Advise upper management on issues related to loss exposure and accompanying risk to assets and employees.
• Recommend strategies to reduce risk and loss exposure and related costs.
• Support analysis of workers’ compensation, unemployment, property and casualty, liability, automobile, and student insurance policies in the District, and assist in sound recommendations for selecting insurance brokers and carriers.
• Identify, develop, coordinate, and conduct training programs related to safety, driving, incident investigation, and risk management for district employees.
• Support in management of workers’ compensation claims and programs, including loss trends, utilization reviews, return to work, and light duty programs.
• Support in management of unemployment claims; serve as district representative for Texas Workforce Commission and Texas Workers’ Compensation Commission hearings as needed.
• Manage claims or work in defense and settlement of claims against the district as needed.