HR Specialist, Workforce Administration Records and Control
Position Summary
Florida Atlantic University is seeking an HR Specialist, Workforce Administration Records and Control - Boca Raton, FL. Reports directly to a unit lead, director or upper-level administrator. Responsible for paraprofessional HCM recruitment and onboarding processing to support and administer the University’s classification and compensation structures and strategies.
Summary of Responsibilities
30% Onboarding and Data Management Services: Support a comprehensive onboarding process, including completing Form I-9 verifications to establish identity and work eligibility. Ensure all required onboarding documents, forms, and clearances are received, reviewed, and tracked prior to start of employment. Serve as a liaison for new hires and hiring managers, providing clear updates on onboarding timelines, deliverables, and potential delays. Maintain strict, legally compliant record-keeping of secure employee files according to university and state archives guidelines. Collect, review, and verify applicant and employee documentation to ensure successful completion of all pre-employment requirements. Utilize Workday reports to monitor onboarding progress and take action as required.
30% Employment Extensions: Review and process employment hires and extension requests designed for existing OPS, students, and adjunct employees according to their classifications. Utilize Workday and Banner to confirm student enrollment for data extensions and additional jobs. Review and process requests for additional jobs for all classification types and obtain the necessary approvals prior to finalizing. Resolve and troubleshoot system issues to ensure data extensions are recorded properly in Workday.
20% Employment Authorization: Evaluate employment classifications alongside active work authorizations to ensure compliance with immigration laws and federal labor standards. Monitor the visa employment authorization expiration reports and systematically notify departments and employees to secure updated work eligibility documents. Ensure E-Verify cases are properly submitted and handle Tentative Non-Confirmations (TNC) in a timely manner. Consult employees to discuss E-Verify status and actions. Utilize the E-Verify portal and Workday to monitor sensitive employment authorization updates.
10% Employment Screenings: Evaluate and determine mandatory employment screenings based on role type, including domestic/international background checks, Level I/II checks, education verifications, and specialized foreign influence screenings for current employees. Collaborate with Recruitment Services and the Office of Compliance in determining background check adjudication status. Coordinate with employees and hiring departments to ensure required background check information is collected and reviewed for compliance purposes. Manage and execute background check pre-adverse and adverse action processes when necessary.
5% General HR Operations: Evaluate and identify solutions to routine and complex operational problems as they arise across the university. Meet strict project deadlines and provide proactive, timely updates to management and senior leadership. Crosstrain with team members to support broader departmental priorities and ensure continuous operational coverage. Maintain and systematically upkeep the internal HR staff manual, workflows, and operational checklists. Assist with Public Records Request and Verification of Employment. Assist in the review and update of any/all Employment Services (Recruitment Services and Workforce Administration Records and Compliance) information on the HR webpages and related job aids to ensure accuracy and compliance. Provide front desk coverage as needed.
Additional Duties: Stay abreast of current HR developments in recruitment & selection, I-9, classification, compensation, and related/applicable laws and regulations. Attend required trainings and conferences as delegated/assigned. Share 'best practices' as learned. Perform self-service updates for your individual personnel HR record via Workday (i.e., absence/sick leave entry, annual evaluation data entry, emergency contact information, W4 updates, etc.). Perform other duties as assigned. As a valued member of the University community, serve/participate in workgroups or special ad-hoc committees and/or project appointments.
FAU Benefits And Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Minimum Qualifications
Experience working in Human Resources or performing human resources functions in related roles is required for appointment.
Salary
$45,000 - $55,000 annually. Compensation based on experience.
College or Department
Department of Human Resources
Location
Boca Raton
Work Days and Hours
Monday - Friday from 8:00 am to 5:00 pm
Application Deadline
2026-07-29
Special Instructions to Applicant
This vacancy announcement may close at any time without prior notice. ADDITIONAL INFORMATION ON WORK DAYS AND HOURS: While normal working hours are during the regular work week, contingent upon HR activities or events, occasional evening and weekend hours will be expected at times. Additionally, occasional travel for work purposes including travel to other FAU locations will also be expected as need arise.
Documents Required
Resume
Official Sealed Transcripts Required
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
Pre-Employment Screenings Required
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
Request for Accommodations
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.