HR Data Management Specialist

Summary Description

The HR Data Management Specialist supports core HR processes and maintains accurate employee data within Toppan’s HRIS systems (Workday HR, UKG Time & Attendance, and ADP Payroll).

What You'll Be Doing

• High-Volume Data Entry & Employee Transactions:
  • Entering new hires in Workday and ADP Lyric
  • Processing or verifying employee lifecycle changes in Workday: Promotions, transfers, terminations
  • Leaves of absence (LOA) and returns (RFL) and verifying data correctness
  • Managing compensation updates and verifying union assignments
  • Validating new hire personal information
• Benefits Administration & Vendor Auditing:
  • Ongoing auditing of benefits across ADP and multiple vendors (Empower, Aptia, Optum, Manulife)
  • Extracting and validating employee elections via Benefits Data Management
  • Processing benefit changes directly in ADP
  • Reviewing daily benefits files and resolving: Invalid or “needs attention” transactions, overlapping coverage dates, payroll sync failures
  • Managing ongoing data cleanup
• Data Reconciliation & Reporting:
  • Pulling and analyzing census reports to reconcile Workday vs ADP data
  • Tracking and auditing all data changes within ADP
  • Investigating discrepancies across systems and ensuring alignment
  • Addressing issues where transactions complete but do not reflect in employee records
• File Monitoring & Error Resolution:
  • Daily review of HR inbound interface files
  • Identifying and resolving errors
• Ticket Review & Toppan Benefits Inbox:
  • Toppan Benefits inbox
  • Researching employee issues
• Assistance with OE and Merit, if needed
• Project Work: As assigned

Qualifications

• If preferred, a Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2-4 years of experience in HR or employee services roles.
• Excellent verbal and written communication skills, with the ability to interact effectively with employees at all levels.
• Strong problem-solving skills and the ability to handle sensitive and confidential information with discretion.
• Highly organized with the ability to manage multiple tasks and priorities simultaneously.
• Proficiency in HRIS systems, Microsoft Office Suite, and other relevant software.
• Strong interpersonal skills and a customer-service-oriented mindset.
• Keen attention to detail and accuracy in all tasks.

Benefits

We offer a comprehensive Total Rewards package designed to support your overall wellbeing, including competitive pay, robust benefits, and programs that help you thrive both personally and professionally. Specific benefits and wellbeing programs may vary based on your work location, employment classification, or collective bargaining agreement.

• Medical, dental, and vision coverage for you and your dependents, including FSA and HSA options
• 401(k) retirement plan with company match
• Wellbeing tools and resources to support holistic health, including an Employee Assistance Program with a variety of services
• Paid time off and holidays to recreate, rejuvenate, and care for the health of yourself and family
• Variety of company-paid and voluntary employee-paid insurance plans including life, personal accident, and disability insurance
• Tuition reimbursement

About the Role

TOPPAN Packaging Americas specializes in designing and manufacturing sustainable, high-performance flexible and thermoformed packaging solutions for the food, beverage, medical, and consumer goods industries. We offer products like transparent high-barrier films, pouches, clamshells, and trays, utilizing advanced technology to enhance product safety, visibility, and environmental sustainability. TOPPAN Packaging Americas operates as part of the global TOPPAN group, with 22 manufacturing facilities across North America, Latin America, and Europe. Want to learn more? Visit us at packaging.toppan.com