HR DATA SPECIALIST

Responsibilities

• Maintains database of current and archived job descriptions; modifies/updates job descriptions as needed; formats new descriptions according to standard policy/practice and adds to database as appropriate; assists business unit managers in formulating new job descriptions or updating old descriptions; assists business unit HR representatives in locating job description, job codes, and job titles located in the job description database.
• Maintains system-level job and salary table information in the HRMS; sets up new table entries and makes modifications to existing data as necessary (i.e., job title changes, salary grade changes, worker’s comp code changes, licensure requirements, background search levels, etc.); notifies appropriate departmental personnel of changes/updates in order to facilitate accurate processing of relevant employee actions; produces and distributes updated job table listings monthly or more frequently as necessary.
• Supports Compensation team in the development of training on compensation processes, FLSA guidelines, and other compensation and/or benefits related topics. Helps prepare materials for training sessions.
• Develops and maintains process documentation and internal policy/procedure documents for various compensation programs.
• Organizes and maintains the compensation network folder in order to keep the most up-to-date information available for the team.
• Works with IT and Compensation team on various projects and upgrades related to current and future HR IT systems.
• PARTNERS WITH COMPENSATION TEAM TO DEVELOP AND TRUBleshoot PROCESSES IN HRIS AND TIMEKEEPING SYSTEMS.
• Runs and evaluates reports to audit compensation practices/policies system wide. ASSISTS WITH WEEKLY, BI-WEEKLY, AND MONTHLY AUDITS OF VARIOUS COMPENSATION DATA (E.G., SHIFT DIFF, WEEKEND DIFF, FLSA STATUS, INACTIVE JOBS, LEADER PAY, EXTRA SHIFT PAY, ETC.). WORKS WITH THE COMPENSATION TEAM TO INVESTIGATE DISCREPANCIES.
• Partners with HRIS team to design audit reports in HRIS system. MAINTAINS EXISTING AUDITS AND EDITS AUDIT REPORTS AS NEEDED.
• ADMINSTRATES COMPENSATION PROGRAMS IN THE HRIS SYSTEMS TO ENSURE TIMELY AND ACCURATE PAYMENT FOR INCENTIVES.
• AUDITS PAYMENTS AND PROCESSES TO ENSURE ACCURACY AND ELIGIBILITY FOR PAYMENT (E.G., SIGN-ON BONUS PAYMENTS, PRECEPTOR BONUS PAYMENTS, AND REFERRAL BONUSES).
• ASSISTS WITH VARIOUS THIRD-PARTY COMPENSATION SURVEYS AND HELPS IDENTIFY SURVEYS THAT COULD BE BENEFICIAL FOR FUTURE USE.

Qualifications

• Minimum Education: None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED.
• PREFERENCE MAY BE GIVEN TO INDIVIDUALS POSSESSING AN ASSOCIATES’S DEGREE IN A DIRECTLY-RELATED FIELD FROM AN ACCREDITED COLLEGE OR UNIVERSITY.
• Minimum Experience: Two (2) years’ work experience performing a variety of administrative/technical support functions in the fields of human resources, payroll, benefits, or directly-related disciplines.
• MUST POSSESS STRONG ANALYTIC AND PROBLEM-SOLVING ABILITIES, EXCELLENT COMMUNICATION SKILLS, AND WELL-DEVELOPED COMPUTER SKILLS. MICROSOFT OFFICE (I.E., EXCEL, ACCESS, WORD, POWERPOINT) SKILLS REQUIRED.