HR Specialist

Responsibilities

• Coordinate recruiting efforts, including job postings, candidate communication, and interview scheduling
• Prepare and support the distribution of internship offer letters
• Set up internship compensation in HR/payroll systems and process compensation end dates upon completion
• Manage end-of-internship logistics, including final paperwork, system deactivation, and offboarding
• Collect and maintain internship completion documentation provided by the intern's supervisor
• Manage I-9 and E-Verify compliance, including Form I-9 completion for all new hires and creation and management of E-Verify cases
• Maintain accurate employee records and HR systems, including ADP and internal tracking tools
• Support the distribution and collection of employee acknowledgments, including handbook and policy acknowledgments
• Support payroll and benefits support, including employee updates, new hires, employee changes, terminations, and data review
• Aid with benefits enrollment and eligibility changes
• Escalate payroll and benefits issues and support follow-up through resolution
• Monitor and respond to HR mailbox inquiries; triage and route requests as appropriate
• Ensure timely follow-up on employee questions and escalate complex issues to the Director of People & Culture
• Support HR reporting, including turnover, headcount, hiring activity, and compliance tracking
• Track compliance requirements, including required postings, filings, and acknowledgement deadlines, and support audits
• Aid with job description development and updates

Qualifications

• 3–5 years of experience in HR, recruiting coordination, or administrative operations
• Familiarity with HR systems such as ADP Workforce Now, or the ability to learn new systems quickly
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities
• Clear, professional written communication skills for employee, candidate, and internal correspondence
• Comfort working across multiple states and entities, with an understanding that processes may vary by jurisdiction