HR Specialist

Job Summary

The HR Specialist/Coordinator - Badging is responsible for processing and managing airport identification credentials, including badges and access seals, in compliance with TSA and airport security regulations. This role ensures accurate tracking of employee statuses, supports audits, and helps maintain current headcount data from training through active employment.

Work Activities

• Work closely with Training and Operations teams to confirm onboarding completion and eligibility for credentialing.
• Facilitate submission of paperwork for background checks and fingerprinting to process badges and seals for new hires, ensuring all regulatory requirements are met (ie. Valid IDs, supporting documents).
• Manage and track badge and seal issuance then updating status to reflect in system records accurately.
• Cooky/collaborate on projects, maintain effective relationships
• Coordinate and manage badge and seal renewals by tracking expiration dates and proactively communicating with departments to ensure timely compliance.
• Maintain complete and up-to-date records of badge statuses (e.g., active, expired, terminated, pending).
• Support internal and external audits by ensuring data accuracy and documentation completeness.
• Provide regular reporting on active headcount vs badge/seal status, and compliance metrics.
• Maintain precise and accurate data entry in all systems and ensure adherence to data retention policies.
• Communicate badge/seal processes and deadlines clearly to employees and team leads.
• Perform various other HR tasks to support team such like, but not limited to front desk, filing, employee assistance, etc..

Qualifications

• Proven ability to work in a fast-paced, high-volume setting with shifting priorities.
• 1–2 years of experience in a similar or regulated environment (e.g., airport, government, corporate security, HR admin).
• Strong attention to detail and accuracy in data entry and documentation.
• Proficient in Microsoft Excel (data tracking, filtering, reporting, and formulas).
• Experience managing or supporting audits and regulatory compliance.
• Demonstrated ability to track and manage employee statuses, including onboarding and credentialing timelines.
• Excellent organizational, time-management, and communication skills.
• Able to manage sensitive information confidentially and responsibly.
• High school diploma or equivalent required; associate degree or higher preferred.
• Must be able to pass a criminal background check and obtain required airport security clearances.

What We Offer

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retailer plan
• Tuition reimbursement
• Vision insurance

About the Role

We are a global leader in aviation services, providing Ground Handling, Cargo Handling, and Passenger Services to over 300 million passengers annually. Our mission is to provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience. We believe that our people are what differentiate us from our competition. At Swissport, we are driven by our core values of Show You Care, Do the Right Things, and Win as a Team.

Benefits

Your activities include working closely with Training and Operations teams to confirm onboarding completion and eligibility for credentialing, facilitating submission of paperwork for background checks and fingerprinting to process badges and seals for new hires, managing and tracking badge and seal issuance, coordinating and managing badge and seal renewals, maintaining complete and up-to-date records of badge statuses, supporting internal and external audits, providing regular reporting on active headcount vs badge/seal status, and performing various other HR tasks to support the team.

Pay

The expected pay rate is $27.00/hr.

Schedule

Full-time employees are offered a range of health and wellness benefits as well as 401(k) with company match paid vacation time, sick time, and company paid holidays.

Benefits

At Swissport, we offer a comprehensive benefits package including:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retailer plan
• Tuition reimbursement
• Vision insurance

Company Culture

We are committed to providing a workplace that fosters inclusion and where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Join Swissport today and be part of a team that connects the world of aviation!

Visit our website at www.careers.swissport.com to learn more about Life at Swissport.