HR Specialist

About the role

PACE is seeking a dedicated and enthusiastic HUMAN RESOURCES SPECIALIST to join our mission-driven organization and team. This role will provide comprehensive support to our HR team in various functions such as recruitment, onboarding, benefits, records, leave administration, workplace safety compliance, communication with internal and external stakeholders, point of contact to staff, performance, and more.

Responsibilities

• Recruitment & Onboarding
• Provides timely, accurate, and supportive communication to candidates, applicants, parents interviewing panel and the agency.
• Responsible for posting job announcements.
• Affords assistance in outreach, sourcing potential candidates and volunteers/interns for current and future opportunities.
• Administers the pre-employment process to include, testing and retrieval of pertinent and updated documents required by the program.
• Maintains candidate and applicant tracking and prepares status reports.
• Attends job fairs and utilizes Recruitment Centers and University/College Career Centers.
• Communicates applicant qualification requirements and assists with gathering and tracking applicants proof of credentials requirements.
• Affords assistance during assigned interviews, and conducts reference checks.
• Affords assistance in full cycle recruitment and onboarding processes.
• Affords assistance in diversity outreach.
• Leave Administration & Benefits
• Workers Compensation, Leave of Absences and COBRA Administration
• Backup for benefits: Be well versed in benefits in order to provide enrollment eligibility information and support for staff.
• Accurately explains medical, dental, life insurance, disability, 401(k) benefits to employees, and processes, tracks and files enrollment forms.
• Affords assistance with open enrollment.
• Affords assistance/troubleshots employee questions.
• Affords assistance to Human Resources Director to coordinate medical/personal leaves.
• Affords assistance in administering insurance benefits enrollments and properly updating the Insurance Carriers along with the Payroll Accountant of bi-weekly changes.
• Affords assistance in utilizing established spreadsheets to track payroll and benefits forms, and ensure forms are filed in a timely manner.
• Affords assistance in administering monthly reimbursement letters for employee elected benefits, timely mails scheduled COBRA letters, and updates tracking spreadsheets.
• Safety Compliance
• Assists with Workers Compensation Administration and follows-up with Safety Compliance.
• Ability to respond to workplace reports of injuries.
• Produces reports as assigned using Proliant Payroll Systems.
• Affords assistance in coordinating benefits and payroll processes, tracks and prepares benefits and payroll reports.
• Affords assistance in providing EDD Workshare forms, EDD Benefits Forms, and administers the processes in a timely manner.
• Records and Data Administration
• Maintains the strictest confidentiality at all times on matters pertaining to the agency and its employees.
• Affords assistance in tracking and filing of personnel records, employee credentialing records, specific employee job compliance records, DMV records, I-9 records, training records, safety records, and performance evaluation records are updated and filed properly.
• Affords assistance in accurately and timely performing HR data entry in Proliant Database and Child Plus.
• Affords assistance in utilizing Proliant Payroll/HR system to produce assigned reports.
• Employee Relations with Human Resources Director
• Follows employee relations policies, practices and procedures to encourage harmonious employee relations.
• Complies with Personnel Policies and Procedures.
• Contributes to a safe workplace environment.
• Affords assurance of compliance with discrimination and harassment prevention policies.
• Affords assurance that recruitment processes comply with equal employment opportunity policies.
• Affords assistance in ensuring compliance with federal and state employment laws.
• Informs Human Resources Director of any disturbances or grievances from employees.
• Affords assistance in attending meetings with Human Resources Director, and on occasion may attend assigned meetings to prepare thorough reports for the Human Resources Director.
• General HR Administrative Duties
• General administration
• Responds to general Human Resources inquiries from employees, volunteers/interns and outside vendors in a professional and considerate manner.
• Demonstrates punctuality and reliability. Complies with attendance and reporting procedures.
• Affords assistance in coordinating training programs and prepares sign-in sheets.
• Maintains an adequate stock of supplies in the Human Resources Department.
• Ensures work areas are kept organized and tidy.
• Updates Human Resources Calendar.
• Follows instructions and guidelines as assigned by the Human Resources Director.
• Other HR interconnected functions will be assigned for PACE non-ECE programs.
• Communication
• Assists HR Director in keeping employees and program well informed of HR related memos and announcements. Ability to compose well written letters and/or correspondences as assigned.
• Meets or corresponds with HR Director on a regular basis, and/or when crucial, to report on the status of assignments and weekly goals.
• Learning and Development
• Timely attends scheduled trainings and meetings.
• Effectively applies and implements information from trainings and meetings.
• New Hire & Safety Orientation, and onboarding coordination.

Qualifications & Experience

• Minimum of a High School Diploma or equivalent; Higher Education Degree such as Associates or Bachelor's Degree strongly preferred
• 2+ or more years of progressive experience working in a Human Resources Department is required.
• Human Resources Certifications highly desirable
• Computer Literate & ability to type a minimum of 40 words per minute: MS word, Excel, PowerPoint
• Experience with ATS Systems or related programs preferred.
• Excellent written, verbal, and organizational skills.
• Punctual and adheres to policies and procedures.
• Strong interpersonal skills and communication. Strong ability to work well with all levels of staff and apply teamwork.
• Attention to details and ability to analyze data.
• Ability to work in diverse and multi-ethnic environments.
• General understanding of Employee Handbook Information.
• Effectively prioritize, be proactive and multi-task in a fast paced and/or changing/flexible environment.
• Ability to follow instructions and complete assignments.
• Ability to apply information, tasks and skills from trainings and/or meetings.
• Ability to drive to sites for HR purposes when assigned.

Additional Requirements

• Must have a valid Drivers License, adequate automobile insurance coverage and an automobile in working condition; occasional local travel may be required.
• Covid vaccination required; must have two-dose series of Pfizer or Moderna or a single-dose of Johnson & Johnson. Those that need a medical or religious exemption must reach out separately.
• Must satisfactorily pass background and employment/reference check
• This position is on-site 5 days a week in our DTLA office

Compensation & Benefits

Pay range is $75,000 to $80,000 annual depending on experience. This is a full-time, non-exempt position.

• Affordable and robust Medical, Dental, Vision, and Life insurance plans for employee plus family with generous employer contributions
• Roobust 401(k) retirement plan
• We offer generous paid holidays, paid vacation, paid sick leave

Application Process

All applicants MUST upload a resume AND complete application on our website and to be considered. : https://pacela.org/about/work-at-pace/

Applications will be reviewed on a rolling basis until positions have been filled. We will only reach out to candidates who have been selected to move forward in the process.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.