HR Specialist

Hours: 8 a.m. – 4:30 p.m.

About the role

Under the general supervision of the HR Director, the HR Specialist is responsible for performing administrative duties and overall day-to-day functions within the Human Resources Office.

Responsibilities

• Answers incoming phone line and manages the door access for County
• Greets the general public in a polite manner
• Schedules and organizes appointments
• Prepares new employee orientation packets
• Maintains confidentiality and integrity of HR files and records; provides filing for HR Department
• Creates new employee personnel files, properly stores and retains terminated employee files
• Maintains PowerDMS forms and information
• Proofreads and types documents and correspondence produced by department
• Processes required paperwork for employee transfers, changes in job classification, salary increases and other related employment matters
• Assists with development of job descriptions
• Creates and posts job announcements and collects job applications as submitted
• Coordinates interview process for Department Heads and prepares application packets
• Assists with pre-employment coordination, onboarding, and exit interviews
• Assists with newsletters and website content
• Enters First Report of Injury and maintains OSHA 300 reporting form
• Administers benefit enrollments for new hires and makes changes during benefit enrollments
• Prepares monthly statistic reports of workplace injuries for Safety Committee and serves as the HR representative member
• Enters and updates employee benefit portals as needed
• Assists with the planning and execution of special events such as benefit enrollments, organization-wide meetings and trainings, and employee recognition events
• Performs other related duties within Human Resources, as required

General Expectations

• Work as a member of a team in the performance of duties
• Be punctual for scheduled work and use time appropriately
• Work in harmonious relationships with all staff and members of the public
• Perform duties in a conscientious, cooperative manner
• Perform required amount of work in a timely fashion with a minimum of errors
• Understand and work within Penobscot County Government Policies and Procedures
• Maintain confidence by keeping information concerning employees, personnel issues, and County operations confidential
• Performs additional work-related duties as assigned

Requirements

• Excellent time management and organizational skills
• Ability to work with the public in a pleasant manner
• Willingness to learn new things and adjust as technology and Maine laws and their interpretation change
• Detail-oriented
• Ability to establish and maintain effective working relationships with employees, county officials, and outside agencies
• Ability to communicate effectively, orally and in writing
• Proficiency in the use of all standard office equipment as well as Microsoft Office Suite
• Maintain a high level of confidentiality and work in a team setting with a high commitment to customer service
• Ability to multi-task, prioritize, and work under pressure with accuracy and alertness to meet deadlines
• Must pass a full criminal and motor vehicle background check

Qualifications

• High School Diploma or equivalent is required
• An Associate's Degree in a relevant field or HR Certification is preferred
• One to three (1-3) years of experience in human resources

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Requirements

The physical requirements described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit for prolonged periods of time and talk and hear
• The employee is occasionally required to stand, walk, and use hands to operate a standard computer keyboard
• The employee may occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust focus

Pay

$25.29-$26.83 per hour