HR Representative I

About the role

The Human Resources Shared Services Representative delivers first-line customer service support to the University on various HR subject matters. The individual responds to employee inquiries and leadership requests, identifies issues and escalates as needed. The HR Shared Services Representative provides technical, transactional, communication and systems support to the University, HR Business Partners and Centers of Expertise.

Responsibilities

• Review, verify and enter or upload data to the HRIS.
• Prepare and review position, compensation, and employment information submitted by departments and process related transactions.
• Process changes to health benefits, retirement contributions, and tuition.
• Provide direct customer service to all current, prospective, retired & terminated employees by responding to inquiries and leadership requests.
• Provide accurate, reliable and timely responses to HR Shared Service Center emails, phone calls and walk-in requests.
• Distribute action items as needed and escalate complex issues as needed to HR Representatives II’s, Senior HR Shared Service Advisors or Manager of HR Shared Services.
• Provide benefit administration support: conduct new employee benefit orientation, assist with benefit changes using HRIS and vendor portals, respond to employee questions, process family status changes and ensure proper documentation is provided.
• Audit data for federal and legal compliance as well as University policies, procedures and eligibility (compensation, system, benefits plans, pay notices, I-9, social security, etc.).
• Seek continuous process improvements utilizing HR tools and knowledge of tasks.
• Participate and lead special project work for HR.

Requirements

• Bachelor’s degree preferred.
• An equivalent combination of education and experience will be considered.
• 1-2 years’ experience in Human Resources is preferred.
• Specialized knowledge in Benefits, HRIS or Compensation is preferred.

Skills and Knowledge

• Highly proficient with MS Office Products and technology tools.
• Experience with HRIS and Payroll systems.
• Excellent interpersonal skills and an ability to work collaboratively with various levels.
• Detail oriented, with the ability to multi-task and work in a deadline driven environment.
• Exceptional written and analytical skills.
• Ability to maintain confidential information.
• Possess efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrate respect for others.
• Possess a strong sense of urgency as part of the daily work style.
• Ability to work well independently and as part of a team.