HR Payroll Specialist

About The Role

The HR Payroll Specialist is responsible for day-to-day payroll and HR administration. This position plays a critical role in ensuring accurate and timely processing of employee payroll within the organization, and is responsible for managing payroll data, verifying timesheets, and ensuring compliance with federal, state, and local payroll regulations. The specialist bridges human resources and accounting functions to maintain employee records and resolve payroll discrepancies efficiently. By maintaining confidentiality and accuracy, the HR Payroll Specialist supports employee satisfaction and organizational integrity. Ultimately, this role ensures that all employees are compensated correctly and on schedule, contributing to smooth business operations.

Responsibilities

• Process and administer payroll for all employees accurately and on time, including regular, overtime, bonuses, and deductions.
• Maintain and update payroll records, ensuring compliance with company policies and government regulations.
• Verify employee data such as new hires, terminations, leaves, and changes in pay or benefits.
• Reconcile payroll discrepancies by collecting and analyzing information and resolving issues promptly.
• Prepare and submit payroll reports and tax filings to appropriate agencies in accordance with deadlines.
• Respond to employee inquiries regarding payroll, deductions, and benefits in a professional and timely manner.
• Aid with audits and provide documentation related to payroll as required.
• Stay current with changes in payroll laws and regulations to ensure ongoing compliance.

Skills

• The HR Payroll Specialist utilizes their expertise in payroll software daily to accurately input and process employee compensation data.
• Strong organizational skills are essential for managing multiple payroll cycles and maintaining detailed records.
• Knowledge of payroll laws ensures compliance and helps prevent costly errors or penalties.
• Communication skills are used to effectively collaborate with HR, finance teams, and employees to resolve payroll issues and answer inquiries.
• Analytical skills support the reconciliation of payroll discrepancies and preparation of reports, ensuring data integrity and smooth payroll operations.