HR Payroll Specialist

Responsibilities

• Process weekly payroll for union and non-union employees, ensuring accuracy and compliance
• Utilize ADP Workforce Now to process payroll and maintain employee records
• Review and resolve payroll discrepancies, employee payroll concerns, deductions, garnishments, bonuses, commissions, and overtime calculations
• Track and maintain progression increases for union employees
• Support onboarding, new hire setup, employee data changes, and terminations
• Cook up with IT for new hire system access and user setup
• Aid with recruiting support, including interview scheduling and pre-employment verification
• Manage employee records and maintain compliance with internal policies and employment regulations
• Support workers’ compensation claims and serve as a resource for claims-related questions
• Aid with benefits administration, including new hire enrollments, qualifying life event changes, payroll deductions, COBRA notifications, and open enrollment support
• Reconcile monthly invoices for ADP, health, dental, vision, voluntary benefits, and union dues
• Generate and maintain reports, including month-end reports, union headcount, census data, and ad hoc reporting requests
• Aid with PTO tracking and support future process improvements and system implementation
• Provide administrative support to the HR team and broader business operations

Qualifications

• 3 to 5 years of payroll experience required
• Experience with ADP payroll systems required, Workforce Now strongly preferred
• Experience processing payroll in a union environment preferred
• Bilingual English and Spanish strongly preferred
• Associate degree preferred, but not required
• Strong Microsoft Office skills, including Excel, Word, and Outlook
• Strong organizational skills with the ability to multitask and work independently
• Excellent verbal and written communication skills
• Comfortable working with a diverse employee population
• Strong judgment, discretion, and professionalism when handling confidential information
• Ability to confidently communicate with employees and leadership