HR Operations Specialist – Policy, Process & Governance

Supports HR Compliance, Governance, and Operational Activities

The HR Operations Governance & Compliance Specialist supports enterprise-wide HR compliance, governance, and operational activities by administering key HR processes, ensuring adherence to company policies, regulatory requirements, and maintaining employee data integrity and documentation.

This role plays a key part in supporting compliance programs, monitoring process effectiveness, and coordinating governance-related activities across the organization. This position works closely with HR Business Partners and other internal stakeholders to ensure timely execution of HR processes, accurate recordkeeping, and consistent application of established policies and procedures and works under the direction of the Senior Human Resources Manager, Governance and Compliance.

Immigration Compliance

• Maintain Public Access Files and related records
• Coordinate required documentation
• Partner with employees, managers, Payroll, Legal and other stakeholders to facilitate timely processing and compliance with applicable regulations

Employment Verification

• Prepare required documentation for employment verification requests related to employee-sponsored travel visas
• Conduct audits of I-9 and E-Verify records to ensure compliance with employment verification requirements
• Identify discrepancies, coordinate corrective actions, and monitor associated reporting obligations

Data Integrity and Maintenance

• Monitor, audit, and maintain HR employee data integrity across in Oracle HCM and related systems
• Identify discrepancies, validate information with stakeholders, and process approved updates to ensure accurate employee records and reporting

HR Transactions and Special Payments

• Process and audit HR transactions, including employee data changes and other special payments
• Ensure appropriate approvals, documentation, and accordance with Company policies and procedures

Workplace Posting Compliance

• Manage workplace posting compliance with HR Business Partners and external vendors
• Accurately distribute and maintain required federal, state, and local employment notices across all applicable locations

Policies, Procedures, and Training

• Support the development, maintenance, and governance of HR policies, procedures, guides, forms, process documentation, and knowledge resources
• Coordinate the review, reporting and distribution of exit interview feedback in partnership with HR Business Partners to support employee experience insights and organizational improvement efforts
• Support internal training and development programs by coordinating session logistics, facilitators and participants, and ensuring timely availability of training materials and related resources

Unemployment Claims Administration

• Support the Unemployment Claims administration, including documentation gathering, claim support, and coordination with internal stakeholders

Support and Backup Coverage

• Provide cross-functional support and backup coverage as needed to ensure continuity of service

HR Projects, Audits, Reporting, and Initiatives

• Participate in HR projects, audits, reporting activities, process improvement initiatives, and perform other related duties as assigned

Qualifications

• Ability to maintain Company and employee confidentiality at all times and handle sensitive information appropriately
• Strong organizational skills with the ability to manage multiple time-sensitive tasks in a high-volume environment
• Exceptional attention to detail and accuracy in documentation, tracking, and reporting
• Strong written and verbal communication skills, including the ability to collaborate effectively with HR Business Partners and other stakeholders
• Ability to analyze information, identify inconsistencies or issues, escalate concerns appropriately, and recommend solutions when needed
• Experience managing time-sensitive workflows requiring accuracy and strong coordination
• Ability to work independently with minimal supervision while maintaining high standards of professionalism
• Proficiency in Microsoft Office applications including Excel, Word, Outlook, and PowerPoint
• Experience in the oil and gas industry or a similar multi-entity, field-based operational environment is preferred
• Experience in compliance-focused HR processes is preferred
• Experience working in Oracle HCM; Truescreen or similar background management systems is preferred