HR Onboarding Coordinator

AGRICULTURE - A Cornerstone of Washington's Economy. The Washington State Department of Agriculture has been serving the state for more than 100 years. Through service, regulation and advocacy, we keep agriculture viable and vital in Washington State, while protecting consumers, public health, and the environment. We work extensively with farmers and ranchers, but our responsibilities – from ensuring food safety to environmental protection – touch the lives of millions of people locally, nationally, and abroad. The agency includes approximately 780 employees and grows close to 1,000 employees at the peak of seasonal work.

About the role

The Human Resource (HR) Department ensures the Washington State Department of Agriculture (WSDA) is compliant with all state and federal labor laws and regulations, collective bargaining agreements, policies, and best practices. The HR department provides direction and consultation to managers, supervisors, and staff regarding all facets of human resource administration. This position reports to the Human Resources Data and Systems Supervisor and works under the regular guidance of a higher-level human resource professional.

This position serves as a back-up to the HR Processor and provides support to the agency's onboarding process. It assists with work prioritization, keys personnel and position actions, provides first-level professional human resource guidance, monitors program emails, and updates organizational charts. This position interprets and evaluates problems pertaining to the application of Collective Bargaining Agreements (CBA), the Washington Administrative Code (WAC), and agency policy and procedures.

This is a full-time permanent Human Resource Consultant 1 position located in Olympia, Washington. It is a non-represented position. The base pay offered will take into account internal equity and may vary depending on the preferred candidate's job-related knowledge, skills, and experience.

Responsibilities

• HRMS Personnel Administration
  • Review new hire, rehire, personnel and payroll advisements for completeness.
  • Verify advisements accurately reflect correct position and salary data.
  • Ensure all requests are aligned with corresponding Washington Administrative Codes (WACs) and collective bargaining agreements (CBAs) and include necessary justifications and documentation.
  • Coordinate keying actions with processing team.
  • Input actions and data updates into HRMS accurately to meet payroll period cut-offs.
  • Calculate anniversary date adjustments for prior state service.
• Agency Onboarding Coordination
  • Coordinate with Talent Acquisition and Training team and internal stakeholders to ensure smooth onboarding experience.
  • Facilitate accurate Form I-9 verification of new hires.
  • Distribute employee welcome email and solicit/update demographic information.
  • Serve as HR liaison for planning and coordination of large onboarding events.
• Administrative Support and Records Management
  • Request file transmittals for rehires and transferring employees.
  • Process verbal and written requests for employment verification.
  • Update agency organizational charts.
  • Assist with maintaining WSDA HR SharePoint site.
  • Monitor PSLF Recertification and Work Permit expirations.
  • Monitor and respond to shared HR inbox and Sfax.
  • Distribute incoming HR mail.
  • Create desk manuals and document standard operating procedures.
  • Run and distribute standard reports in HRMS.

Requirements

• At least one (1) year of office experience in a related setting performing a wide range of human resource administrative duties, including entering data or using data from a Human Resource Information System (HRIS).

Skills

• Ability to use and extract reports from various HR databases.
• Proficiency in Microsoft Office Suite.

Pay

The typical starting salary for this position is: Range 49 Step A $54,204 - Step L $71,136 annually.

Benefits

• A healthy work/life balance, which may include flexible work schedules and teleworking.
• Dependent Care Assistance, Flexible Spending Accounts, Public Service Loan Forgiveness, Tuition Waiver, Deferred Compensation, Employee Recognition Leave.
• 12 paid Holidays & Vacation and Leave Accruals.
• All Personal Protective Equipment (PPE) required will be provided by the agency.

Insurance Benefits

• Medical (including vision), dental, and basic life insurance for employees and their families.
• Multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
• Medical flexible spending account enabling the use of tax-deferred dollars toward health care expenses.
• Basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
• Dependent care assistance to save pre-tax dollars for child or elder care expenses.
• Auto, boat, home, and renter insurance available through payroll deduction.
• Washington State Employee Assistance Program promoting health and well-being.

Retirement And Deferred Compensation

• Membership in the Washington Public Employees' Retirement System (PERS).
• Option of two employer-contributed retirement programs.
• Ability to participate in the Deferred Compensation Program (DCP), a supplemental retirement savings program similar to an IRA.