HR & Office Coordinator

About the role

The HR & Office Coordinator supports the HR function across administrative, onboarding, and compliance-related tasks, while also serving as the on-site point of contact for the Dallas office. This role is responsible for guest and new hire experience, day-to-day administrative support, and coordination of recurring HR processes. This person will work closely with the HR Manager and local office leaders, providing a professional, welcoming presence for in-person interactions while building the operational foundation needed for future growth within the department.

Responsibilities

• Serve as the on-site point of contact for the Dallas office, including welcoming new hires and guests
• Manage office access (key fobs, guest coordination) and ensure required labor law postings are current
• Handle incoming packages and deliveries, general office upkeep, and IT ticket submissions for new hire equipment needs
• Coordinate office supplies, vendor relationships, and swag inventory for the Dallas office
• Prepare new hire workspaces and laptops ahead of start dates
• Support a smooth first-day experience, including office tours, headshots, and welcome lunches
• Coordinate offboarding logistics for Dallas-based departures, including equipment return and shipping to IT
• Coordinate new hire paperwork (I-9, background checks) and serve as backup for scheduling onboarding sessions
• Assign and track completion of required trainings (e.g., OSHA, anti-harassment) and maintain the training log
• Maintain the HRIS (Paylocity) and support related Ajera updates across all employee life-cycle processes
• Track, file, and audit employee compliance documentation, ensuring electronic files remain accurate and up to date; assist with related HR reporting and audit requests
• Support benefits administration, including open enrollment logistics
• Support workers' comp claim intake and documentation
• Draft routine internal communications and support scheduling for HR-led meetings
• Support the recruiting team with staffing-related activities, including scheduling interviews
• Respond to employment verification requests
• Support performance review cycle logistics, including reminders and tracking submission status
• Help maintain the employee handbook and HR SharePoint content
• Support employee engagement initiatives and company-wide events
• Maintain strict confidentiality regarding all HR-related matters and documentation
• Complete additional projects as requested by the HR Manager and local office leaders

Requirements

• Bachelor's degree preferred; high school diploma required
• Ability and willingness to be on-site 5 days a week in Plano, TX
• 6+ months to 3 years of administrative and/or HR experience (internship experience counts)
• Familiarity with HRIS systems (Paylocity experience a plus)
• Basic understanding of labor law concepts, with interest in staying current on HR practices
• Detail-oriented with strong analytical and problem-solving skills
• Service-minded team player, with a focus on accuracy and timeliness
• Strong written and verbal communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, SharePoint)
• Comfortable managing multiple recurring deadlines while working independently day-to-day, under remote guidance from the HR Manager