HR Generalist

Job Responsibilities

• Benefits Administration Support
• Provide day-to-day operational assistance to the Compensation & Benefits Specialist.
• Serve as the first point of contact for employee benefits inquiries.
• Process benefits transactions such as enrollments, qualifying life event changes, and terminations.
• Maintain organized benefits records and ensure all enrollment documentation is complete, current, and audit-ready.
• Administer leave of absence programs (FMLA, ADA, state leave).
• Coordinate workers’ compensation claim reporting and maintain case documentation.
• Reconcile monthly benefits invoices and flag discrepancies.
• Support the annual open enrollment process through employee communications, scheduling, HRIS data entry, and helpdesk assistance.
• Administer leave of absence programs (FMLA, ADA, state leave).
• Coordinate interview scheduling, candidate communications, and pre-employment screening logistics.
• Manage new hire onboarding administration: orientation scheduling, new hire paperwork, HRIS setup, and benefits enrollment.
• Support the performance management cycle, training administration, and employee engagement initiatives.
• Generate HR reports and provide data as required.
• HR Compliance & Policy Administration
• Ensure HR practices comply with applicable federal, state, and local employment laws.
• Prepare and submit mandatory compliance filings including EEO-1, VETS-4212, ACA reporting, and applicable Minnesota state submissions.
• Conduct periodic HR audits of employee files, I-9 documentation, and HRIS data.
• Manage the I-9 and E-Verify process for all new hires.
• Monitor federal and Minnesota state employment law developments and brief HR leadership on relevant changes.
• Coordinate MSHA and OSHA recordkeeping requirements with the Safety team.
• Support employee relations matters including complaint intake, fact-finding, and documentation.
• Recruitment & Onboarding Support
• Coordinate interview scheduling, candidate communications, and pre-employment screening logistics.
• Manage new hire onboarding administration: orientation scheduling, new hire paperwork, HRIS setup, and benefits enrollment.
• Track onboarding completion status and provide regular updates.
• Generate HR reports and provide data as required.

Skills and Qualifications

• 3–7 years of progressive HR generalist experience with demonstrated strength in benefits administration and HR compliance.
• Solid working knowledge of federal and Minnesota state employment laws (FLSA, FMLA, ADA, Title VII, EEOC, ACA, MSHA).
• Hands-on experience administering health & welfare benefit plans, coordinating open enrollment, and managing leave of absence programs.
• Experience with EEO-1, ACA, VETS-4212, and other regulatory compliance filings.
• I-9 and E-Verify compliance experience required.
• Proficiency with HRIS platforms (Workday, ADP, UKG, or equivalent) and ATS tools.
• Experience in manufacturing, mining, construction, or heavy industrial environments strongly preferred.
• PHR, SPHR, SHRM-CP, or SHRM-SCP certification strongly preferred.

Physical Requirements

• Ability to sit for extended periods while performing computer-based work; occasional standing and walking throughout the facility.
• Occasional visits to mine site or plant areas may require wearing PPE (hard hat, safety glasses, hi-vis vest, steel-toed boots) as directed.
• Must be able to work in northern Minnesota climate conditions as needed.