HR Generalist
International Center of Photography · New York, NY · 1 mo ago
On-siteHuman Resources$28.21–$32.82/hrFull-time
We need to output HTML fragment with sections: About the role? Actually we have sections: About ICP (maybe "About ICP" is a heading). The description includes "About ICP". Also "Position Summary". Then "Requirements" broken into subcategories: Recruiting & Talent Acquisition, Onboarding, Offboarding & Employee Lifecycle, Payroll & HR Operations, Additional Responsibilities, Education & Experience Requirements, Competency Requirements, Working Conditions, Compensation & Benefits.
We need to use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). However we can adapt headings to match content. The instruction: "use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). However we can adapt headings to match content. The instruction: "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It suggests we should use those generic headings if applicable, but we can also use other headings? It says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect we use those exact headings when appropriate. But we have content like "About ICP", "Position Summary", "Recruiting & Talent Acquisition", etc. We need to decide.
The instruction: "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Means we should use tags for any section heading we include. The examples are just examples; we can use other meaningful headings as long as they are wrapped in . Probably acceptable.
We must not repeat the job title as a heading. The job title is "Human Resources Generalist". Not to repeat.
We must not put Job ID/requisition numbers as headings; none present.
We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. At end there is EEO statement; we should remove that.
We must preserve all substantive information.
We must include a section ONLY when posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. We have Compensation & Benefits section with specific content, so include. Schedule is mentioned: "Schedule: Full-time; Non-exempt". That's specific, so we should include a Schedule section. Pay: we have compensation range, so include Pay section. Benefits: we have benefits list, so include Benefits section.
We need to decide structure: maybe sections: About ICP, Position Summary, Responsibilities (maybe combine Recruiting, Onboarding, Payroll etc), Requirements (Education & Experience, Competency), Working Conditions, Compensation & Benefits, Schedule.
But the instruction says prefer a few substantive sections over many thin ones. Could combine responsibilities into one "Responsibilities" section with subpoints. Could combine requirements into "Requirements" with subpoints.
We need to use - for any list of duties/requirements/benefits. So within sections we can have lists.
We need to use
for prose.
We must output only HTML fragment, no /, no markdown fences.
Let's craft:
About ICP
The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our integrated center on the Lower East Side reunites our school and museum in one space to serve as the cultural anchor of Essex Crossing.
Position Summary
The Human Resources Generalist serves as a key onsite operational member of ICP’s Human Resources team, supporting employee lifecycle administration and coordination including recruitment, onboarding, employee experience, payroll coordination, offboarding, and day-to-day HR operations. This role is highly collaborative and people-facing, acting as a trusted resource for employees, managers, faculty, and candidates across the organization. ICP’s Human Resources function is currently evolving through a period of operational growth and modernization, with a strong focus on employee engagement, process improvement, automation, and creating a more consistent and people-centered employee experience across the organization. This role will support HR initiatives through day-to-day operational coordination, employee support, and administration of HR systems and processes. This individual plays a critical role in creating a welcoming, organized, and responsive employee experience while ensuring HR processes are administered accurately, efficiently, and with a high degree of confidentiality and care. The ideal candidate is detail-oriented, solutions-focused, highly organized, and thrives in a fast-paced, service-oriented environment with a strong onsite presence.
Responsibilities
- Recruiting & Talent Acquisition (30%): Coordinate and facilitate all phases of the recruitment process for staff, faculty, temporary, and part-time hiring; partner closely with hiring managers to support recruiting coordination, candidate experience, and hiring timelines; draft and post job advertisements across ICP’s recruiting platforms and external job boards; conduct active candidate sourcing through LinkedIn and other recruiting tools; screen resumes and coordinate candidate pipelines, interview scheduling, and interview logistics; prepare interview materials including evaluations, candidate summaries, and hiring documentation; ensure a professional, welcoming, and responsive experience for all candidates throughout the hiring process; support onboarding transition planning in partnership with hiring managers and department leaders.
- Onboarding, Offboarding & Employee Lifecycle (40%): Coordinate onboarding processes for all new hires and rehires to ensure a smooth and welcoming employee experience; facilitate new hire onboarding communications, benefits enrollment coordination, and system setup through Paylocity; coordinate and verify completion of onboarding tasks for all new hires via Paylocity; review completion of tax withholding documentation; verify direct deposit setup; verify completion of Anti-Harassment training and handbook acknowledgement; complete Form I-9 verification and maintain I-9 files; serve as a primary point of contact for employee questions regarding HR processes, policies, systems, and general workplace support; coordinate employee status changes including promotions, transfers, leaves, compensation changes, and terminations; manage offboarding processes including separation documentation, exit scheduling, system notifications, and coordination across departments; support employee engagement initiatives, trainings, staff meetings, and HR communications; maintain accurate employee records and ensure HR files and systems remain compliant and up to date; perform help desk related tasks for Paylocity modules including Onboarding, Recruiting, Time & Labor, and general system access; provide operational support for HR process improvement and automation initiatives across onboarding, payroll, recruiting, and employee lifecycle processes; assist with maintaining HR workflows, tracking systems, and employee communications; help maintain structure, consistency, and organization across HR operational practices and documentation; maintain a strong onsite presence and foster positive working relationships across departments.
- Payroll & HR Operations (30%): Assist HR & Payroll Manager with bi-weekly payroll preparation and administrative payroll support for exempt, non-exempt, faculty, and temporary employees using Paylocity; coordinate and monitor payroll submissions forms; route New Hire, Rehire, and Change of Status forms for signatures using Adobe Sign; input bi-weekly payroll earnings for Faculty, Guest Speakers, and miscellaneous payments; organize payroll requests by pay group in preparation for payroll processing; administer timekeeping systems and PTO tracking for employees ensuring proper setup and approvals; review timecards for missing punches, approvals, and labor allocations and coordinate with payroll managers to ensure proper processing; respond to employee payroll and timekeeping questions in a timely and customer-service-oriented manner; review pending time off requests and remind managers to approve; prepare and process bi-weekly payroll reports and route for review; prepare and process bi-weekly TIAA submissions and reports; assist with HR compliance tracking, reporting, audits, and documentation as needed.
- Additional Responsibilities: Maintain confidential personnel files, both electronic and hard copy; respond to employment verification requests within 48 hours of receipt; assist with coordination of meetings, trainings, and employee events as needed; other responsibilities as assigned.
Requirements
Education & Experience
- BA/BS degree or equivalent experience
- Minimum one year of experience in Human Resources, payroll administration, recruiting, or a related operational function
- Experience working in a customer service-oriented environment preferred
- Experience supporting onboarding, employee lifecycle processes, or HR operations strongly preferred
- Experience working in nonprofit, arts, education, hospitality, or cultural organizations preferred
Competency Requirements
- Strong proficiency with HRIS and payroll systems, preferably Paylocity
- Working knowledge of payroll processes, tax setup, onboarding documentation, and work authorization requirements
- Excellent computer skills including Microsoft Office Suite and web-based systems
- Strong interpersonal and communication skills, both written and verbal
- Ability to build collaborative working relationships across all levels of the organization
- Comfortable working in a highly collaborative, fast-paced, and employee-facing environment
- Ability to prioritize, multi-task, problem solve, and manage competing deadlines
- Ability to exercise sound judgment, professionalism, and discretion when handling sensitive and confidential matters
- Detail-oriented with strong organizational and follow-through skills
- Ability to work independently as well as collaboratively within a team environment
- Commitment to providing exceptional customer service
Working Conditions
Ability to remain stationary for extended periods of time; ability to move event materials and occasionally lift or move up to 25 pounds, and sometimes up to 50 pounds; ability to support evening and occasional weekend events as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Pay
Compensation Range: $28.21 - $32.82 per hour.
Benefits
- Medical, dental, and vision coverage (with employer contributions and HRA support)
- Employer-paid life insurance, short- and long-term disability, and Employee Assistance Program
- 403(b) retirement plan with employer match up to 5% after one year
- Flexible spending accounts and pre-tax commuter benefits
- Generous paid time off, including vacation, sick time, personal days, holidays, floating holidays, and a birthday day off
- Free or discounted museum admission, staff discounts, and access to perks programs
- Professional development opportunities, including tuition-free ICP courses and discounted education programs for employees and dependents
Schedule
Full-time; Non-exempt
We used inside Requirements; but instruction only mentions for section headings. Using might be okay but maybe they want only . Safer to avoid and just use for each major section, and within Requirements we can have paragraphs or lists without subheadings. Could combine Education & Experience and Competency into one Requirements section with two sublists but without headings. However we need to keep the content clear. We could use for Requirements and then have two
paragraphs introducing each sublist, then lists.
Let's adjust: Use only
headings. So we will have sections:
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect we use those exact headings when appropriate. But we have content like "About ICP", "Position Summary", "Recruiting & Talent Acquisition", etc. We need to decide.
The instruction: "use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." Means we should use tags for any section heading we include. The examples are just examples; we can use other meaningful headings as long as they are wrapped in . Probably acceptable.
We must not repeat the job title as a heading. The job title is "Human Resources Generalist". Not to repeat.
We must not put Job ID/requisition numbers as headings; none present.
We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. At end there is EEO statement; we should remove that.
We must preserve all substantive information.
We must include a section ONLY when posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. We have Compensation & Benefits section with specific content, so include. Schedule is mentioned: "Schedule: Full-time; Non-exempt". That's specific, so we should include a Schedule section. Pay: we have compensation range, so include Pay section. Benefits: we have benefits list, so include Benefits section.
We need to decide structure: maybe sections: About ICP, Position Summary, Responsibilities (maybe combine Recruiting, Onboarding, Payroll etc), Requirements (Education & Experience, Competency), Working Conditions, Compensation & Benefits, Schedule.
But the instruction says prefer a few substantive sections over many thin ones. Could combine responsibilities into one "Responsibilities" section with subpoints. Could combine requirements into "Requirements" with subpoints.
We need to use - for any list of duties/requirements/benefits. So within sections we can have lists.
We need to use
for prose.
We must output only HTML fragment, no /, no markdown fences.
Let's craft:
About ICP
The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our integrated center on the Lower East Side reunites our school and museum in one space to serve as the cultural anchor of Essex Crossing.
Position Summary
The Human Resources Generalist serves as a key onsite operational member of ICP’s Human Resources team, supporting employee lifecycle administration and coordination including recruitment, onboarding, employee experience, payroll coordination, offboarding, and day-to-day HR operations. This role is highly collaborative and people-facing, acting as a trusted resource for employees, managers, faculty, and candidates across the organization. ICP’s Human Resources function is currently evolving through a period of operational growth and modernization, with a strong focus on employee engagement, process improvement, automation, and creating a more consistent and people-centered employee experience across the organization. This role will support HR initiatives through day-to-day operational coordination, employee support, and administration of HR systems and processes. This individual plays a critical role in creating a welcoming, organized, and responsive employee experience while ensuring HR processes are administered accurately, efficiently, and with a high degree of confidentiality and care. The ideal candidate is detail-oriented, solutions-focused, highly organized, and thrives in a fast-paced, service-oriented environment with a strong onsite presence.
Responsibilities
- Recruiting & Talent Acquisition (30%): Coordinate and facilitate all phases of the recruitment process for staff, faculty, temporary, and part-time hiring; partner closely with hiring managers to support recruiting coordination, candidate experience, and hiring timelines; draft and post job advertisements across ICP’s recruiting platforms and external job boards; conduct active candidate sourcing through LinkedIn and other recruiting tools; screen resumes and coordinate candidate pipelines, interview scheduling, and interview logistics; prepare interview materials including evaluations, candidate summaries, and hiring documentation; ensure a professional, welcoming, and responsive experience for all candidates throughout the hiring process; support onboarding transition planning in partnership with hiring managers and department leaders.
- Onboarding, Offboarding & Employee Lifecycle (40%): Coordinate onboarding processes for all new hires and rehires to ensure a smooth and welcoming employee experience; facilitate new hire onboarding communications, benefits enrollment coordination, and system setup through Paylocity; coordinate and verify completion of onboarding tasks for all new hires via Paylocity; review completion of tax withholding documentation; verify direct deposit setup; verify completion of Anti-Harassment training and handbook acknowledgement; complete Form I-9 verification and maintain I-9 files; serve as a primary point of contact for employee questions regarding HR processes, policies, systems, and general workplace support; coordinate employee status changes including promotions, transfers, leaves, compensation changes, and terminations; manage offboarding processes including separation documentation, exit scheduling, system notifications, and coordination across departments; support employee engagement initiatives, trainings, staff meetings, and HR communications; maintain accurate employee records and ensure HR files and systems remain compliant and up to date; perform help desk related tasks for Paylocity modules including Onboarding, Recruiting, Time & Labor, and general system access; provide operational support for HR process improvement and automation initiatives across onboarding, payroll, recruiting, and employee lifecycle processes; assist with maintaining HR workflows, tracking systems, and employee communications; help maintain structure, consistency, and organization across HR operational practices and documentation; maintain a strong onsite presence and foster positive working relationships across departments.
- Payroll & HR Operations (30%): Assist HR & Payroll Manager with bi-weekly payroll preparation and administrative payroll support for exempt, non-exempt, faculty, and temporary employees using Paylocity; coordinate and monitor payroll submissions forms; route New Hire, Rehire, and Change of Status forms for signatures using Adobe Sign; input bi-weekly payroll earnings for Faculty, Guest Speakers, and miscellaneous payments; organize payroll requests by pay group in preparation for payroll processing; administer timekeeping systems and PTO tracking for employees ensuring proper setup and approvals; review timecards for missing punches, approvals, and labor allocations and coordinate with payroll managers to ensure proper processing; respond to employee payroll and timekeeping questions in a timely and customer-service-oriented manner; review pending time off requests and remind managers to approve; prepare and process bi-weekly payroll reports and route for review; prepare and process bi-weekly TIAA submissions and reports; assist with HR compliance tracking, reporting, audits, and documentation as needed.
- Additional Responsibilities: Maintain confidential personnel files, both electronic and hard copy; respond to employment verification requests within 48 hours of receipt; assist with coordination of meetings, trainings, and employee events as needed; other responsibilities as assigned.
Requirements
Education & Experience
- BA/BS degree or equivalent experience
- Minimum one year of experience in Human Resources, payroll administration, recruiting, or a related operational function
- Experience working in a customer service-oriented environment preferred
- Experience supporting onboarding, employee lifecycle processes, or HR operations strongly preferred
- Experience working in nonprofit, arts, education, hospitality, or cultural organizations preferred
Competency Requirements
- Strong proficiency with HRIS and payroll systems, preferably Paylocity
- Working knowledge of payroll processes, tax setup, onboarding documentation, and work authorization requirements
- Excellent computer skills including Microsoft Office Suite and web-based systems
- Strong interpersonal and communication skills, both written and verbal
- Ability to build collaborative working relationships across all levels of the organization
- Comfortable working in a highly collaborative, fast-paced, and employee-facing environment
- Ability to prioritize, multi-task, problem solve, and manage competing deadlines
- Ability to exercise sound judgment, professionalism, and discretion when handling sensitive and confidential matters
- Detail-oriented with strong organizational and follow-through skills
- Ability to work independently as well as collaboratively within a team environment
- Commitment to providing exceptional customer service
Working Conditions
Ability to remain stationary for extended periods of time; ability to move event materials and occasionally lift or move up to 25 pounds, and sometimes up to 50 pounds; ability to support evening and occasional weekend events as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Pay
Compensation Range: $28.21 - $32.82 per hour.
Benefits
- Medical, dental, and vision coverage (with employer contributions and HRA support)
- Employer-paid life insurance, short- and long-term disability, and Employee Assistance Program
- 403(b) retirement plan with employer match up to 5% after one year
- Flexible spending accounts and pre-tax commuter benefits
- Generous paid time off, including vacation, sick time, personal days, holidays, floating holidays, and a birthday day off
- Free or discounted museum admission, staff discounts, and access to perks programs
- Professional development opportunities, including tuition-free ICP courses and discounted education programs for employees and dependents
Schedule
Full-time; Non-exempt
We used inside Requirements; but instruction only mentions for section headings. Using might be okay but maybe they want only . Safer to avoid and just use for each major section, and within Requirements we can have paragraphs or lists without subheadings. Could combine Education & Experience and Competency into one Requirements section with two sublists but without headings. However we need to keep the content clear. We could use for Requirements and then have two
paragraphs introducing each sublist, then lists.
Let's adjust: Use only
headings. So we will have sections:
tags for any section heading we include. The examples are just examples; we can use other meaningful headings as long as they are wrapped in . Probably acceptable.
We must not repeat the job title as a heading. The job title is "Human Resources Generalist". Not to repeat.
We must not put Job ID/requisition numbers as headings; none present.
We must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. At end there is EEO statement; we should remove that.
We must preserve all substantive information.
We must include a section ONLY when posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. We have Compensation & Benefits section with specific content, so include. Schedule is mentioned: "Schedule: Full-time; Non-exempt". That's specific, so we should include a Schedule section. Pay: we have compensation range, so include Pay section. Benefits: we have benefits list, so include Benefits section.
We need to decide structure: maybe sections: About ICP, Position Summary, Responsibilities (maybe combine Recruiting, Onboarding, Payroll etc), Requirements (Education & Experience, Competency), Working Conditions, Compensation & Benefits, Schedule.
But the instruction says prefer a few substantive sections over many thin ones. Could combine responsibilities into one "Responsibilities" section with subpoints. Could combine requirements into "Requirements" with subpoints.
We need to use - for any list of duties/requirements/benefits. So within sections we can have lists.
We need to use
for prose.
We must output only HTML fragment, no /, no markdown fences.
Let's craft:
About ICP
The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our integrated center on the Lower East Side reunites our school and museum in one space to serve as the cultural anchor of Essex Crossing.
Position Summary
The Human Resources Generalist serves as a key onsite operational member of ICP’s Human Resources team, supporting employee lifecycle administration and coordination including recruitment, onboarding, employee experience, payroll coordination, offboarding, and day-to-day HR operations. This role is highly collaborative and people-facing, acting as a trusted resource for employees, managers, faculty, and candidates across the organization. ICP’s Human Resources function is currently evolving through a period of operational growth and modernization, with a strong focus on employee engagement, process improvement, automation, and creating a more consistent and people-centered employee experience across the organization. This role will support HR initiatives through day-to-day operational coordination, employee support, and administration of HR systems and processes. This individual plays a critical role in creating a welcoming, organized, and responsive employee experience while ensuring HR processes are administered accurately, efficiently, and with a high degree of confidentiality and care. The ideal candidate is detail-oriented, solutions-focused, highly organized, and thrives in a fast-paced, service-oriented environment with a strong onsite presence.
Responsibilities
- Recruiting & Talent Acquisition (30%): Coordinate and facilitate all phases of the recruitment process for staff, faculty, temporary, and part-time hiring; partner closely with hiring managers to support recruiting coordination, candidate experience, and hiring timelines; draft and post job advertisements across ICP’s recruiting platforms and external job boards; conduct active candidate sourcing through LinkedIn and other recruiting tools; screen resumes and coordinate candidate pipelines, interview scheduling, and interview logistics; prepare interview materials including evaluations, candidate summaries, and hiring documentation; ensure a professional, welcoming, and responsive experience for all candidates throughout the hiring process; support onboarding transition planning in partnership with hiring managers and department leaders.
- Onboarding, Offboarding & Employee Lifecycle (40%): Coordinate onboarding processes for all new hires and rehires to ensure a smooth and welcoming employee experience; facilitate new hire onboarding communications, benefits enrollment coordination, and system setup through Paylocity; coordinate and verify completion of onboarding tasks for all new hires via Paylocity; review completion of tax withholding documentation; verify direct deposit setup; verify completion of Anti-Harassment training and handbook acknowledgement; complete Form I-9 verification and maintain I-9 files; serve as a primary point of contact for employee questions regarding HR processes, policies, systems, and general workplace support; coordinate employee status changes including promotions, transfers, leaves, compensation changes, and terminations; manage offboarding processes including separation documentation, exit scheduling, system notifications, and coordination across departments; support employee engagement initiatives, trainings, staff meetings, and HR communications; maintain accurate employee records and ensure HR files and systems remain compliant and up to date; perform help desk related tasks for Paylocity modules including Onboarding, Recruiting, Time & Labor, and general system access; provide operational support for HR process improvement and automation initiatives across onboarding, payroll, recruiting, and employee lifecycle processes; assist with maintaining HR workflows, tracking systems, and employee communications; help maintain structure, consistency, and organization across HR operational practices and documentation; maintain a strong onsite presence and foster positive working relationships across departments.
- Payroll & HR Operations (30%): Assist HR & Payroll Manager with bi-weekly payroll preparation and administrative payroll support for exempt, non-exempt, faculty, and temporary employees using Paylocity; coordinate and monitor payroll submissions forms; route New Hire, Rehire, and Change of Status forms for signatures using Adobe Sign; input bi-weekly payroll earnings for Faculty, Guest Speakers, and miscellaneous payments; organize payroll requests by pay group in preparation for payroll processing; administer timekeeping systems and PTO tracking for employees ensuring proper setup and approvals; review timecards for missing punches, approvals, and labor allocations and coordinate with payroll managers to ensure proper processing; respond to employee payroll and timekeeping questions in a timely and customer-service-oriented manner; review pending time off requests and remind managers to approve; prepare and process bi-weekly payroll reports and route for review; prepare and process bi-weekly TIAA submissions and reports; assist with HR compliance tracking, reporting, audits, and documentation as needed.
- Additional Responsibilities: Maintain confidential personnel files, both electronic and hard copy; respond to employment verification requests within 48 hours of receipt; assist with coordination of meetings, trainings, and employee events as needed; other responsibilities as assigned.
Requirements
Education & Experience
- BA/BS degree or equivalent experience
- Minimum one year of experience in Human Resources, payroll administration, recruiting, or a related operational function
- Experience working in a customer service-oriented environment preferred
- Experience supporting onboarding, employee lifecycle processes, or HR operations strongly preferred
- Experience working in nonprofit, arts, education, hospitality, or cultural organizations preferred
Competency Requirements
- Strong proficiency with HRIS and payroll systems, preferably Paylocity
- Working knowledge of payroll processes, tax setup, onboarding documentation, and work authorization requirements
- Excellent computer skills including Microsoft Office Suite and web-based systems
- Strong interpersonal and communication skills, both written and verbal
- Ability to build collaborative working relationships across all levels of the organization
- Comfortable working in a highly collaborative, fast-paced, and employee-facing environment
- Ability to prioritize, multi-task, problem solve, and manage competing deadlines
- Ability to exercise sound judgment, professionalism, and discretion when handling sensitive and confidential matters
- Detail-oriented with strong organizational and follow-through skills
- Ability to work independently as well as collaboratively within a team environment
- Commitment to providing exceptional customer service
Working Conditions
Ability to remain stationary for extended periods of time; ability to move event materials and occasionally lift or move up to 25 pounds, and sometimes up to 50 pounds; ability to support evening and occasional weekend events as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Pay
Compensation Range: $28.21 - $32.82 per hour.
Benefits
- Medical, dental, and vision coverage (with employer contributions and HRA support)
- Employer-paid life insurance, short- and long-term disability, and Employee Assistance Program
- 403(b) retirement plan with employer match up to 5% after one year
- Flexible spending accounts and pre-tax commuter benefits
- Generous paid time off, including vacation, sick time, personal days, holidays, floating holidays, and a birthday day off
- Free or discounted museum admission, staff discounts, and access to perks programs
- Professional development opportunities, including tuition-free ICP courses and discounted education programs for employees and dependents
Schedule
Full-time; Non-exempt
We used inside Requirements; but instruction only mentions for section headings. Using might be okay but maybe they want only . Safer to avoid and just use for each major section, and within Requirements we can have paragraphs or lists without subheadings. Could combine Education & Experience and Competency into one Requirements section with two sublists but without headings. However we need to keep the content clear. We could use for Requirements and then have two
paragraphs introducing each sublist, then lists.
Let's adjust: Use only
headings. So we will have sections:
- for any list of duties/requirements/benefits. So within sections we can have lists.
We need to use
for prose. We must output only HTML fragment, no /, no markdown fences. Let's craft:
About ICP
The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our integrated center on the Lower East Side reunites our school and museum in one space to serve as the cultural anchor of Essex Crossing.
Position Summary
The Human Resources Generalist serves as a key onsite operational member of ICP’s Human Resources team, supporting employee lifecycle administration and coordination including recruitment, onboarding, employee experience, payroll coordination, offboarding, and day-to-day HR operations. This role is highly collaborative and people-facing, acting as a trusted resource for employees, managers, faculty, and candidates across the organization. ICP’s Human Resources function is currently evolving through a period of operational growth and modernization, with a strong focus on employee engagement, process improvement, automation, and creating a more consistent and people-centered employee experience across the organization. This role will support HR initiatives through day-to-day operational coordination, employee support, and administration of HR systems and processes. This individual plays a critical role in creating a welcoming, organized, and responsive employee experience while ensuring HR processes are administered accurately, efficiently, and with a high degree of confidentiality and care. The ideal candidate is detail-oriented, solutions-focused, highly organized, and thrives in a fast-paced, service-oriented environment with a strong onsite presence.
Responsibilities
- Recruiting & Talent Acquisition (30%): Coordinate and facilitate all phases of the recruitment process for staff, faculty, temporary, and part-time hiring; partner closely with hiring managers to support recruiting coordination, candidate experience, and hiring timelines; draft and post job advertisements across ICP’s recruiting platforms and external job boards; conduct active candidate sourcing through LinkedIn and other recruiting tools; screen resumes and coordinate candidate pipelines, interview scheduling, and interview logistics; prepare interview materials including evaluations, candidate summaries, and hiring documentation; ensure a professional, welcoming, and responsive experience for all candidates throughout the hiring process; support onboarding transition planning in partnership with hiring managers and department leaders.
- Onboarding, Offboarding & Employee Lifecycle (40%): Coordinate onboarding processes for all new hires and rehires to ensure a smooth and welcoming employee experience; facilitate new hire onboarding communications, benefits enrollment coordination, and system setup through Paylocity; coordinate and verify completion of onboarding tasks for all new hires via Paylocity; review completion of tax withholding documentation; verify direct deposit setup; verify completion of Anti-Harassment training and handbook acknowledgement; complete Form I-9 verification and maintain I-9 files; serve as a primary point of contact for employee questions regarding HR processes, policies, systems, and general workplace support; coordinate employee status changes including promotions, transfers, leaves, compensation changes, and terminations; manage offboarding processes including separation documentation, exit scheduling, system notifications, and coordination across departments; support employee engagement initiatives, trainings, staff meetings, and HR communications; maintain accurate employee records and ensure HR files and systems remain compliant and up to date; perform help desk related tasks for Paylocity modules including Onboarding, Recruiting, Time & Labor, and general system access; provide operational support for HR process improvement and automation initiatives across onboarding, payroll, recruiting, and employee lifecycle processes; assist with maintaining HR workflows, tracking systems, and employee communications; help maintain structure, consistency, and organization across HR operational practices and documentation; maintain a strong onsite presence and foster positive working relationships across departments.
- Payroll & HR Operations (30%): Assist HR & Payroll Manager with bi-weekly payroll preparation and administrative payroll support for exempt, non-exempt, faculty, and temporary employees using Paylocity; coordinate and monitor payroll submissions forms; route New Hire, Rehire, and Change of Status forms for signatures using Adobe Sign; input bi-weekly payroll earnings for Faculty, Guest Speakers, and miscellaneous payments; organize payroll requests by pay group in preparation for payroll processing; administer timekeeping systems and PTO tracking for employees ensuring proper setup and approvals; review timecards for missing punches, approvals, and labor allocations and coordinate with payroll managers to ensure proper processing; respond to employee payroll and timekeeping questions in a timely and customer-service-oriented manner; review pending time off requests and remind managers to approve; prepare and process bi-weekly payroll reports and route for review; prepare and process bi-weekly TIAA submissions and reports; assist with HR compliance tracking, reporting, audits, and documentation as needed.
- Additional Responsibilities: Maintain confidential personnel files, both electronic and hard copy; respond to employment verification requests within 48 hours of receipt; assist with coordination of meetings, trainings, and employee events as needed; other responsibilities as assigned.
Requirements
Education & Experience
- BA/BS degree or equivalent experience
- Minimum one year of experience in Human Resources, payroll administration, recruiting, or a related operational function
- Experience working in a customer service-oriented environment preferred
- Experience supporting onboarding, employee lifecycle processes, or HR operations strongly preferred
- Experience working in nonprofit, arts, education, hospitality, or cultural organizations preferred
Competency Requirements
- Strong proficiency with HRIS and payroll systems, preferably Paylocity
- Working knowledge of payroll processes, tax setup, onboarding documentation, and work authorization requirements
- Excellent computer skills including Microsoft Office Suite and web-based systems
- Strong interpersonal and communication skills, both written and verbal
- Ability to build collaborative working relationships across all levels of the organization
- Comfortable working in a highly collaborative, fast-paced, and employee-facing environment
- Ability to prioritize, multi-task, problem solve, and manage competing deadlines
- Ability to exercise sound judgment, professionalism, and discretion when handling sensitive and confidential matters
- Detail-oriented with strong organizational and follow-through skills
- Ability to work independently as well as collaboratively within a team environment
- Commitment to providing exceptional customer service
Working Conditions
Ability to remain stationary for extended periods of time; ability to move event materials and occasionally lift or move up to 25 pounds, and sometimes up to 50 pounds; ability to support evening and occasional weekend events as needed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Pay
Compensation Range: $28.21 - $32.82 per hour.
Benefits
- Medical, dental, and vision coverage (with employer contributions and HRA support)
- Employer-paid life insurance, short- and long-term disability, and Employee Assistance Program
- 403(b) retirement plan with employer match up to 5% after one year
- Flexible spending accounts and pre-tax commuter benefits
- Generous paid time off, including vacation, sick time, personal days, holidays, floating holidays, and a birthday day off
- Free or discounted museum admission, staff discounts, and access to perks programs
- Professional development opportunities, including tuition-free ICP courses and discounted education programs for employees and dependents
Schedule
Full-time; Non-exempt
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for section headings. Using
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for Requirements and then have two
paragraphs introducing each sublist, then lists. Let's adjust: Use only
headings. So we will have sections: