HR Coordinator, Part-time

Essential Duties

• Supports organizational goals and values.
• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures.
• Must uphold strict confidentiality, be team oriented and a results-oriented self-starter.
• Aid in organizing the orientation of new employees according to regulations which includes but is not limited to philosophy and objectives of care, resident rights, safety, infection control and the policies and procedures of the facility.
• Maintain Knowledge of legal requirements and government reporting regulation affecting human resource functions and ensures policies, procedures and reporting are compliant.
• Assist with recruitment and on-boarding of new employees. This will include candidate screening interviews and scheduling.
• Aid in data entry of required information Gather information and prepare reports on various human resources topics as needed.
• Prepare or update employment records related to hiring, transferring, promoting and terminating.
• Administer benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Work with the Risk Manager as needed on complex HR/WC cases.
• Affirm that in-services are scheduled timely and posted in designated areas.
• Manage workflow to ensure all payroll transactions are processed accurately and timely.
• Process and monitor garnishment orders and other issues that impact payroll specifications.
• Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, savings deductions, and job titles, and department/ division transfers.
• Pays employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Process manual checks.
• Prepare and process termination payroll checks in appropriate timeframes.
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and worker’s compensation payments.
• Monitor sick and vacation accruals.
• Prepare payroll allocations reports for the finance team.
• Reconcile payroll prior to transmission and validate and reports.
• Balance the payroll accounts by resolving payroll discrepancies.
• Provides payroll information by answering questions and requests.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contribute to team effort by accomplishing related results as needed.

Qualifications

• High School Diploma or equivalent required; Two years of college education preferred.
• Two years of administrative experience, preferably within an HR department is highly desirable.
• Strong interpersonal and customer service skills.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• The employee must occasionally lift and/or move up to 25 pounds.
• Prolonged use of a desk top or laptop computer.
• While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear.
• Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator.
• May be necessary to assist in the evacuation of residents during emergency situations.
• Travel by auto or airline may be required.

Work Environment

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the work environment is usually low to moderate.