HR Coordinator – Onboarding & Compliance

About the role

HGL is seeking an organized and detail-oriented HR Coordinator to support onboarding operations and HR compliance administration across the employee lifecycle. This role coordinates onboarding activities, maintains HR records, supports compliance initiatives, and ensures a consistent and positive new hire experience. The ideal candidate is highly organized, process-driven, and able to manage multiple priorities in a fast-paced environment while maintaining confidentiality and accuracy.

Responsibilities

• Onboarding Coordination
  • Coordinate onboarding activities for new hires, including onboarding documentation, scheduling, and communications.
  • Administer onboarding packets and ensure completion of required employment documentation.
  • Coordinate pre-employment activities including background screenings, drug screenings, and onboarding requirements.
  • Process and maintain I-9 and E-Verify documentation in compliance with federal requirements.
  • Coordinate new hire orientation logistics and onboarding workflows.
  • Serve as a point of contact for new hire onboarding questions and support.
• HR Compliance & Administration
  • Maintain employee personnel files and HR records in accordance with company policy and applicable regulations.
  • Support HR compliance initiatives, audits, and reporting requirements.
  • Monitor and track required acknowledgments, compliance training assignments, and onboarding documentation.
  • Assist with labor law posting coordination and compliance administration.
  • Support document retention and recordkeeping processes.
  • Maintain confidentiality of sensitive employee and company information.
• HR Operations Support
  • Perform HRIS data entry and maintain employee records with accuracy and timeliness.
  • Support HR operational processes and workflow tracking in Nutrient, ADP, and SharePoint.
  • Assist with maintaining onboarding and compliance documentation and procedures.
  • Provide general administrative support to the HR department as needed.

Requirements

• High school diploma or equivalent.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with professionalism and discretion.
• Strong communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and HRIS systems.
• Demonstrated ability to provide exceptional customer service and support to employees and internal stakeholders.

Qualifications

Preferred, not required

• Associate's or Bachelor's degree in Human Resources, Business Administration, or related field.
• 2+ years of HR coordination, onboarding, or HR operations experience.
• Experience supporting onboarding and HR compliance processes.
• Knowledge of I-9 and E-Verify requirements.
• Experience in a federal contractor environment.
• Multi-state onboarding or HR compliance experience.
• Experience with ADP Workforce Now or similar HRIS platforms.

Physical & Environmental Requirements

• Physical & Cognitive Requirements
  • Prolonged sitting up to 70% of the time.
  • Repetitive hand motions (typing, tool use, etc.).
  • Ability to see details at close range and at a distance.
  • Viewing computer screens for extended periods.
  • Analyzing and synthesizing data.
  • Complex problem solving and decision making.
  • Reading and interpreting technical documents or regulations.
  • Writing reports, proposals, or technical documentation.
  • Coordinating multiple priorities.
  • Communicating effectively with clients, team members, and stakeholders.
  • Managing competing deadlines and shifting priorities.
• Work Environment
  • Office work environment.

Schedule

This is a full-time hourly non-exempt role. Work schedule is a 5-day work week with 40 hours per week anticipated Monday through Friday. This is a full-time, in-office position for the first 90 days. After 90 days, a hybrid work schedule of two days work from home and three days in office applies. Travel: Up to 5% is possible, but not likely.

Pay

The hourly rate for this position ranges from $23.77 to $32.08 per hour. Final salary may be impacted by factors including, but not limited to, contractual requirements, geographic location, job-related education, training, experience, and skills.

About HGL

At HGL, we share a drive and vision to restore natural resources and provide ongoing stewardship of our environment to benefit present and future generations. We believe that we can make a difference in improving the world we live in through collaboration, teamwork, and a positive work environment. This unites and empowers us to strive for excellence in all our endeavors.

HGL is large enough to execute high-profile projects but small enough to develop personal working environments with our talented team members. Projects primarily span the United States and its territories, tackling problems associated with emerging contaminants (like PFAS), radiological contamination, and military munitions, along with chemical contamination in groundwater, surface water, sediments, and soil. With over 550 employees, HGL offers career growth opportunities via mentoring, training, education, and support for certifications and licenses.