HR Coordinator / I-9 Auditor

Onsite (Monday–Friday), Houston, TX — Contract/Project-Based. Local candidates required.

About the role

We are seeking a detail-oriented HR Coordinator / I-9 Auditor to join our project team. In this role, you will work collaboratively to audit, correct, and digitize a large volume of paper Form I-9s. This is a strict onsite, Monday-through-Friday position ideal for someone with corporate HR experience who excels at document management and compliance workflows.

Responsibilities

• Audit & Compliance: Participate in the strict audit and correction process of Form I-9s to ensure legal compliance.
• Data Organization: Sort and categorize paper I-9 records according to updated project reports.
• Digitization: Scan physical paper I-9 documents into high-quality PDF files.
• File Management: Work extensively with PDF files to merge, organize, and aggregate them into large, master digital documents.
• Team Collaboration: Work side-by-side with the project team, adapting to shifting priorities and timelines.

Requirements

• Corporate Experience: Previous experience working within a large corporate environment ("Big Company" background).
• I-9 Expertise: Proven experience as an HR Coordinator, HR Assistant, or similar role with direct exposure to handling and auditing Form I-9s.
• Technical Literacy: High proficiency in the Windows operating system and Microsoft Outlook for communication and file management.
• Attention to Detail: Exceptional accuracy when handling, reviewing, and organizing sensitive employee compliance documents.
• Communication: Strong verbal and written communication skills to collaborate effectively with the project team.
• Coachability: Ability to take direction well and implement corrective feedback quickly.

Skills

• Excel Skills: Intermediate to advanced proficiency in Microsoft Excel for data tracking and reporting is highly preferred.