HR Coordinator

About the role

Employees at UWM in the Department of Human Resources work in an innovative, collaborative, and casual-work environment with flexible work/life balance schedules. If you are a motivated, results-oriented individual who wants to make a real difference with our team, community, and the campus, we encourage you to apply!

The University of Wisconsin–Milwaukee (UWM) is seeking a detail‑oriented, service‑driven HR Coordinator to join our HR Shared Services team. This role is ideal for someone who enjoys working with data, supporting employees, and contributing to a collaborative and mission‑focused HR environment. As an HR Coordinator, you will work closely with HR Business Partners to support the daily operations of the Human Resources function. You will play a key role in ensuring data accuracy, supporting recruitment processes, and serving as a primary point of contact for onboarding and employee inquiries. This position requires strong attention to detail, excellent communication skills, and a commitment to providing high‑quality service to employees across campus.

Responsibilities

• Support the HRBP in coordinating new, continuing, and revised contracts.
• Serve as the primary point of contact for pre‑employment and onboarding information for new employees, including collecting and validating identity documents and ensuring timely entry and credentialing (I‑9, E‑Verify, CBC).
• Review contracts for accuracy and compliance with UWM and UWS policies; assist with tracking contract end dates and coordinating extensions or required documentation.
• Introduce new employees to Employee Self‑Service (Workday) and required compliance modules as part of onboarding.
• Maintain responsibility for entering person, position, job, tenure, profile (e.g., degree and sabbatical), and additional pay data into Workday.
• Assist with generating and managing reports related to contract end dates, salary validation, audits, and other HR reporting needs.
• Process personnel action requests (e.g., FTE changes, department updates, compensation adjustments, classification changes).
• Monitor assigned reports and implement necessary corrections or updates (e.g., missing demographic information, error reports, position of trust status).
• Collaborate with the HRBP, HR Specialist, and other offices on matters such as immigration status, salary changes, overloads, and other HR procedures.
• Maintain personnel files in accordance with applicable guidelines.
• Coordinate recruitment processes: Create and maintain Workday job postings.
• Ensure compliance with Federal, UWS, and UWM retention guidelines for search materials.
• Troubleshoot issues and maintain recruitment documentation.
• Update and maintain applicant statuses in Workday.
• Provide recruitment support to the HRBP or HR as needed