HR Coordinator

Pay Rate: $52,100 - $69,500. Multiple factors, including individual experience, skills, and abilities, will determine where an employee is ultimately placed in the pay range.

Category/Shift: Salaried, Full-Time
Physical Location: Bedford Park, IL

About the Role

Supports managers and employees at the facility in Human Resource-related areas. This is a non-exempt position that reports to the Complex General Manager with dotted line reporting to the Human Resource Business Partner.

Responsibilities

• Coordinates selection processes for hourly and salaried positions, including:
  • Posting and outreach to local Workforce Development and other organizations
  • Communication with authorized staffing agencies
  • Sourcing, screening, and corresponding with applicants
  • Conducting pre-employment assessments and reference checks
  • Maintenance of all recruiting files
• Coordinates orientation and onboarding activities for new hires.
• Maintains the Affirmative Action Planning system, including:
  • Maintaining annual logs for internal job postings, hires, terminations, separations, and promotions
  • Completion of the annual AAP
• Ensures the facility maintains full compliance with all aspects required of a federal contractor.
• Makes presentations to employees and contractors regarding policies and work rules.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy, including:
  • Employee personnel files
  • Medical files
  • I-9’s
• Maintains logs for disciplinary action, training, vacation, etc.
• Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Manages local pay practices, pay levels, job groups, and the interface with Oracle and the plant hourly payroll system.
• Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Assists with open enrollment meetings and serves as a resource to employees in resolving benefits-related issues and concerns.
• Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between employees, facility managers, Region Human Resource Manager, and company or community resources to maintain a highly engaged, union-free work environment.
• May perform additional duties in support of Finance functions such as accounts receivable/payable, invoicing, order entry, payroll, and related administrative duties.
• Coordinates facility functions including employee recognition, service awards, safety, and holiday-related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

Requirements

• Minimum of three years of general administrative human resources experience.
• College degree in Human Resources or related field highly desirable.
• Working knowledge of federal and state employment laws.
• Experience with Oracle and Workforce strongly desired.
• Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel.
• Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience in a non-union, multi-shift manufacturing environment preferred.

Skills

• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work flexibly with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.