HR Coordinator

On-siteHuman ResourcesFull-time

Support efforts of both Operations & Corporate recruiters.
Aid in setting up interviews, collecting recap forms from managers, and assisting candidates during the interview process.
Process pre-hire documentation, such as background and drug tests, and aptitude tests.
Manage pre-employment vendors like Assurant, Predictive Index, HireSelect, Saratoga, etc.
Provide general recruiting support, including job fairs, job postings, college summer hiring, and campus events.

Prepare welcome emails and offer letters.
Track and pre-fill on-boarding documents and set up orientation folders.
Assist with orientation meetings, working with Generalists to ensure smooth and professional orientation days.
Coordinate orientation breakfasts and lunches, staying within budget, tracking receipts and bills with Acct Receivable.
Collect all new hire paperwork, checklists, and review for completion.
Process new hires through e-verify program.
Prepare employee ID badges and pictures for the company picture board.

Utilize ADP expertise for data entry of new hires’ information into ADP WFN and e-time HRM system.
Create new personnel file folders for all new hires using checklists and audit sheets to ensure proper setup and capture of all required documents.
Ensure data integrity by processing employee updates in IMIS and ADP.
Support Open enrollment prep, roll-out, meetings, training, and enrollment changes.

Audit and prepare payroll changes report, and submit audit sheets due biweekly on Fridays.
Record changes to employee and contractor data in ADP and IMIS, including change of address and direct deposit changes.
Handle payroll changes within deadlines.

Upkeep of employee files to ensure compliance and accuracy and completeness of documents.
Run monthly birthday & anniversary reports and coordinate information with Receptionist and marketing.
Afford assistance in planning and Powerpoint presentations for monthly Staff Meetings.
Prepare periodic reports as requested by Director, HR, or Senior Management.

None

Minimum requirement in Microsoft Outlook, Word, Excel, and PowerPoint of intermediate to advanced level.
Minimum keyboarding skill of 45-50 wpm.
Previous ADP payroll experience highly preferred, system experience required.
Effective communication skills, both verbally and written, multi-tasking, and prioritizing as needed.
Accuracy and detail-oriented.
Strong knowledge and understanding of general HR and best practices through education or job experience.
Knowledge of insurance regulations, plan designs, and third-party record keeping/administration required.
Working knowledge of COBRA, ERISA, FMLA, and related state and federal regulations required.

Bachelor’s degree required, or equivalent experience can be substituted.
One (1) to three (3) years of HR experience, or equivalent data entry and customer service experience.
Professional in Human Resources (PHR) Certification or SHRM-CP Certification strongly preferred.

Ability to read, analyze, and interpret Company policies and procedures.
Ability to write reports, business correspondence, and assist in writing procedures manuals.
Ability to effectively present information and respond to questions from employees.

Solve practical problems and deal with a variety of concrete variables in situations where limited standardization exists.
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
The working conditions are those of a normal office environment with the absence of disagreeable elements.
The noise level in the work environment is usually moderate.

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