HR Coordinator

Pay Rate: $52,100 - $69,500. Multiple factors, including individual experience, skills, and abilities, will determine where an employee is ultimately placed in the pay range.

About the role

Supports managers and employees at the Morristown, TN facility in Human Resource-related areas. This is a non-exempt, full-time salaried position that reports to the Site Manager with dotted line reporting to the Human Resource Manager.

Responsibilities

• Coordinates selection processes for hourly positions including posting with and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and reference checks; maintenance of all recruiting files.
• Coordinates orientation and onboarding activities for new hires.
• Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at the location.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains logs for disciplinary action, training, vacation, etc.
• Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Manages local pay practices, pay levels, job groups, and the interface with Oracle and the plant hourly payroll system (Workforce). Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
• Assists with open enrollment meetings and serves as a resource to employees in resolving benefits-related issues and concerns.
• Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate; acts as a liaison between the individual employee, facility managers, Human Resource Manager, and company or community resources in maintaining a highly engaged, union-free work environment.
• May perform additional duties as assigned to support the Finance functions such as payroll, and related administrative duties in support of plant operations.
• Coordinates facility functions including employee recognition, service awards, safety, and holiday-related events.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.
• Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions; completion of the annual AAP.
• Ensures the facility maintains full compliance with all aspects required of a federal contractor.

Requirements

• Minimum of three years general administrative human resources experience.
• College degree in Human Resources or related field highly desirable; PHR certification strongly preferred.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Experience with Oracle strongly desired.
• Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel.
• Demonstrated ability to learn new software programs or databases quickly.
• Prior work experience in a union, multi-shift manufacturing environment preferred.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.

Benefits

• Health, welfare, and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions.
• Paid Time Off.
• Education & Development (including Tuition Reimbursement).
• Student Loan Repayment Assistance.
• Voluntary Benefits including insurance for home, auto, vision, and pets.

About the company

International Paper (NYSE: IP) is a global leader in sustainable packaging solutions. Together with our customers, we make the world safer and more productive, one sustainable packaging solution at a time. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what’s next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa, and Europe. Net sales for 2024 were $18.6 billion.

Culture

• Promotes employee well-being by providing safe, caring, and inclusive workplaces.
• Opportunity to learn Safety Leadership Principles and participate in Employee Networking Circles such as IPVets, IPride, Women in IP, and the African American ENC.
• Encourages bringing your uniqueness, creativity, talents, experiences, and safety mindset to be a part of an increasingly diverse culture.