HR Coordinator

At Hillendale Home Care, we provide in-home senior care, focusing on safety, comfort, and dignity for our clients. We are recognized for excellence and are proud recipients of awards such as Best Home Health Services, Best Senior Living Provider, and Best Home Care Services for Seniors.

About the role

We are seeking an HR Coordinator to join our Walnut Creek team. This role is ideal for someone early in their HR career who is eager to learn, enjoys problem-solving, and thrives in a fast-paced environment.

Responsibilities

• Serve as the primary point of contact for caregivers, ensuring responsive, professional, and high-quality interactions.
• Own and manage the caregiver HR inbox, triaging questions and assistance requests, resolving what you can directly, and escalating to the right team member as needed.
• Act as a system administrator for our HRIS and CultureAmp, including data entry, audits, updates, survey and reporting support (headcount, compliance, ad hoc), and validation to ensure data integrity, and troubleshoot basic user issues.
• Provide a seamless new hire onboarding experience, including background checks, TB clearance, HCA Registry verification with CDSS, I-9s, systems access, and conducting new hire orientation.
• Manage offboarding logistics, including system updates, removing access, final pay coordination, benefits termination, and final paperwork.
• Respond to employee inquiries and requests (pay stubs, W-2s, password resets, benefits, employment verifications, and similar).
• Maintain accurate and up-to-date employee records.
• Identify and flag discrepancies or trends in HR data.
• Provide support for people programs and firmwide initiatives, including employee recognition, employee support, holidays, and special events.
• Aid in improving HR processes, documentation, and workflows.
• Collaborate with team members to streamline administrative operations.
• Coordinate with payroll, benefits, and operations teams as needed.
• Support ad hoc HR projects and initiatives.

Requirements

• 1-2 years of experience in an HR, administrative, or coordinator role.
• One year of experience with an HRIS.
• Strong attention to detail and organizational skills.
• Ability to handle confidential and sensitive information with discretion.
• Excellent written and verbal communication skills.
• Familiarity with hourly workforces.
• Experience managing multiple tasks and meeting deadlines.

Qualifications

• Ability to think critically and find solutions independently.
• Open to feedback and developing new skills.
• Ready to jump in and help wherever needed.
• Comfortable in a dynamic, fast-moving environment.

What We're Looking For

• Personable and approachable – able to work well with employees at all levels.
• Problem solver – able to think critically and find solutions independently.
• Willing to learn – open to feedback and developing new skills.
• Team player – ready to jump in and help wherever needed.
• Adaptable – comfortable in a dynamic, fast-moving environment.

Benefits

• $31-$36 per hour DOE
• Full-time Monday-Friday schedule in our Walnut Creek office
• Healthcare benefits (medical, dental, vision, life)
• 401(k) plan with employer match
• Paid vacation and sick time
• Paid holidays
• Fun, collaborative work environment